Administrative Coordinator

A leading private investment firm is seeking an Administrative Coordinator to provide high-level administrative and office support in a fast‑paced, professional environment. This role serves as a key point of contact for internal and external stakeholders and is ideal for a polished, organized professional who thrives on delivering exceptional service, managing multiple priorities, and keeping operations running smoothly. The Administrative Coordinator will partner closely with a collaborative administrative team while supporting executives, visitors, and office operations. THE ROLE: Serve as the first point of contact for visitors, clients, and employees, providing a welcoming and professional experience. Answer and route incoming calls, manage communications, and respond to inquiries with excellent customer service. Manage calendars, schedule meetings, and coordinate conference calls, virtual meetings, and video conferences. Arrange travel and process expense reports. Maintain confidential information, contacts, and administrative records. Coordinate meeting logistics, including room setup, catering arrangements, and meeting support. Order and maintain office, kitchen, and conference room supplies. Handle mail, packages, and general office administration responsibilities. Assist with employee access, security badges, and building management coordination. Provide backup support to administrative team members and contribute to special projects as needed. YOU: Associate or bachelor's degree preferred. 2–3+ years of administrative, office coordination, receptionist, or executive support experience in a professional environment. Strong communication and interpersonal skills with the ability to interact effectively across all levels of an organization. Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously. Proactive, resourceful, and able to work independently while anticipating needs. Professional, dependable, and collaborative with a positive attitude. High proficiency in Microsoft Office Suite. Strong judgment and the ability to handle confidential information with discretion. This company offers a competitive compensation package, comprehensive benefits, and the opportunity to work in a collaborative environment with strong long‑term growth potential. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Benefits Information Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. #J-18808-Ljbffr