Accounts Payable Specialist

Accounts Payable Specialist Are you looking to join a fast-growing Defense company that powers the United States most advanced drones and interceptors? PBS Aerospace is a rapidly growing designer and manufacturer of world-class small turbojet engines. These engines provide superior power-to-weight ratios with low fuel consumption making them the preferred choice for the most advanced US Department of Defense drone, interceptor, and missile systems. Our TJ40 and TJ80 turbojet engines power the munitions at the center of the U.S. defense strategy as advanced drones and interceptors dominate the modern battlefields. We are rapidly expanding our facilities, standing up automation, co-locating our supply chain, and building the workforce that will carry this company into the next decade. Located in the heart of Georgia's aerospace corridor, PBS Aerospace is experiencing significant growth as we expand our manufacturing, design engineering, and operational capabilities. This growth creates exciting opportunities for talented professionals who want to make a meaningful impact while working alongside some of the industry's brightest minds. If you enjoy working with a small and fast-moving team on the world's most cutting-edge aerospace systems, we invite you to apply and make a significant impact. The Accounts Payable Specialist is responsible for accurate and timely processing of vendor invoices and payments, maintaining strong vendor relationships, and ensuring compliance with internal controls and financial procedures. This role also contributes to process improvement, ERP administration, and cross-functional collaboration to support the company's operational and financial goals. Primary Responsibilities Accounts Payable Operations Review and process invoices accurately and in a timely manner. Match purchase orders, receiving documents, and invoices for accuracy. Code and enter invoices into system in accordance with internal policies. Prepare and process electronic transfers and payments via check or ACH. Respond to vendor inquiries and resolve any discrepancies or issues. Reconcile accounts payable transactions, including vendor statements. Maintain complete and accurate vendor files to ensure audit readiness. Ensure timely month-end closing activities related to AP. Create and maintain the monthly AP reporting package. Ensure recurring monthly expenses are posted in the correct period. Vendor Onboarding & Relationship Management Manage vendor onboarding, including setup documentation and ACH verification. Request PODs, packing slips, credits, and missing invoices as needed to ensure accuracy and avoid payment delays. Maintain communication with vendors regarding payments, documentation, and status updates. Cross-Functional & Operations Support Follow up on requisition and PO creation to support timely purchasing processes. Coordinate with Receiving to confirm goods/services are approved and received for payment. Implement forms and tools to streamline AP workflows and interdepartmental collaboration. Systems, Process Improvement & Compliance Lead process creation and continuous improvement initiatives within AP, including development of the vendor setup form and documentation controls. Support internal and external audit requirements by ensuring files are organized and accessible. Maintain compliance with company financial procedures and controls. Implement and support the ERP system, including testing, troubleshooting, and coordination with external ERP partners to ensure proper functionality. Financial Accuracy & Reporting Assist with audits and provide required documentation. Balance and reconcile AP activity against external accountant's records (JanMay) and ensure tie-outs for the remainder of the year. Post invoices and payments for prior periods while simultaneously processing current transactions to ensure timely approvals and payments. Support other accounting and finance functions as needed. Qualifications: 3 - 5 years of AP experience Benefits: Competitive salary and performance-based bonuses. Comprehensive health, dental, and vision insurance. Conduct Retirement savings plan with company match. Opportunities for professional development and career advancement. Collaborative and innovative work environment. PBS Aerospace is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to: veteran status, uniform service member status, age, race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, physical or mental disability, marital status, genetic information or any other status or characteristic protected by applicable national, federal, state or local laws and ordinances. We adhere to these commitments in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, and discipline.