Accounts Payable Specialist

Job Description

Job Description

We are looking for an experienced Accounts Payable Specialist to join a manufacturing team in Cedar Hill, Texas. This position focuses on managing the full accounts payable cycle with precision, ensuring invoices are reviewed, matched, and processed accurately while supporting reliable financial records. The role also contributes to broader accounting operations by preparing routine reports and providing backup assistance for accounts receivable when needed.

Responsibilities:
• Process the complete accounts payable cycle, including invoice entry, coding, approval tracking, and payment preparation.
• Examine vendor and subcontractor invoices to confirm pricing, terms, tax details, freight charges, and supporting documentation are correct.
• Perform two-way and three-way matching by reconciling invoices with purchase orders, contracts, and receiving records before releasing payments.
• Maintain organized accounts payable documentation and accounting files to support accurate recordkeeping and audit readiness.
• Prepare recurring financial and operational reports on a daily, weekly, monthly, annual, and project-to-date basis.
• Assist with general accounting activities as assigned by the Accounting Supervisor to support departmental needs.
• Serve as backup support for accounts receivable functions to help maintain continuity across the accounting team.
• Use QuickBooks and Microsoft Excel to manage transactions, track data, and support reporting requirements.• Minimum of 5 years of accounts payable experience, including full-cycle AP responsibilities.
• Hands-on experience with two-way and three-way invoice matching is required.
• Proficiency with QuickBooks, including QuickBooks Enterprise, is strongly preferred.
• Advanced Microsoft Office skills, particularly in Excel, are required.
• High school diploma or equivalent is required.
• Demonstrated ability to code invoices, manage check runs, and process a high volume of transactions accurately.
• Strong job stability and dependable work history are required.
• Excellent attention to detail, organization, communication, and problem-solving skills.