Secretary II

Job Title

To provide a wide variety of secretarial services and assistance to an elementary or special education principal and serve as lead office services worker in such schools. Bilingual positions in this classification require fluency in a second language.

Supervision

Positions in this classification are supervised by an elementary or special education principal. May provide or give work instruction to clerical workers, as required. Positions in this classification exercise no supervision.

Essential Job Functions

Duties may include, but are not limited to, the following:

• Provides work instructions to members of office staff and related workers and reviews completed work as needed.
• Answers telephones, responds to inquiries and provides information to parents and the public.
• Receives, distributes, and monitors material of a confidential nature.
• May distribute authorized medications to students according to physician instructions and may perform minor first aid.
• Notifies parents and obtains other assistance as needed for sick and injured students.
• Verifies attendance registers and prepares monthly attendance reports for the District office.
• Composes routine correspondence independently or from brief verbal instructions or notes.
• Types a variety of materials such as memoranda, letters, records, and reports.
• Receives, opens, and routes mail and various materials.
• Registers new students and verifies related documentation.
• Types necessary forms and sets up individual student file folders.
• Assembles and mails notices to parents concerning special events and conferences.
• Prepares master copy of schedule for faculty and staff.
• Communicates with Transportation Department to arrange field trip transportation, bus passes, report student enrollment and drop in bus program.
• Contacts parents via letter or phone to obtain completed cards, surveys, authorization slips, or other informational forms.
• Maintains daily attendance records on certificated and classified personnel, including substitute and temporary employees.
• Orients new substitutes to the school.
• Collects monies and maintains related records.
• Assists principal in the monitoring, control and preparation of budgets.
• Compiles budgetary data and maintain financial records.
• Transcribes from tape recordings, as needed.
• Requisitions office supplies and materials.
• Files a variety of correspondence and forms.
• Arranges for needed repairs to school facilities and equipment.
• Directs the work of student assistants and other office staff as assigned.
• Operates a variety of office equipment including a desktop computer, typewriter, and copier.
• Performs job related duties as assigned.

Qualifications

Thirty months of clerical experience at the level of Clerk II or higher with the San Bernardino City Unified School District. -OR- Three (3) years of paid clerical or secretarial experience. -AND- High school graduation or the equivalent.

Additional Information

Only online applications are accepted via Computer access is available in the Personnel Commission Office. Applications: Following closing of recruitment, no additional application material or information will be accepted. Recruitment Type: Open & Promotional (Anyone may apply for this position). Additional Salary Information: This is a non-exempt position, Regular Classified Salary Range 38. Most positions in this class work 8hours/10months. The probationary period for employees in this classification is six (6) months (or 130 working days of paid service). Benefits: Health, Vision, Dental and PERS (retirement). Benefits are available to full-time and part-time employees. For complete details visit Employee Benefits.

The Examination: Written Examination. Weight: 100%. Performance Examination. Weight: Pass/Fail. Bilingual Certification. Weight: Pass/Fail. This certification is required for bilingual positions in the class. Only qualified candidates will be invited to participate in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit. Candidates will be notified in accordance with the Personnel Commission Rules. This eligibility list will be active for a period of (1) year.

Reasonable accommodations: The Personnel Commission will make every effort possible to ensure that all applicants compete on an equal level. At any time in the employment process, applicants with disabilities may request reasonable accommodations if required. To give district staff adequate time to evaluate each case, and to arrange for accommodations, applicants must submit their request to the Affirmative Action Office at View phone number on click.appcast.io as soon as possible. Failure to do so may result in the inability to provide the necessary reasonable accommodations in a timely manner.

Fingerprinting, drug and tuberculosis testing is required of all successful candidates new to the district.

District employees and external applicants must upload proof of education and/or training with each application. Acceptable documents include copies of a high school diploma, GED (or equivalent), transcripts (official or unofficial), college degree(s), and/or training certificates. Applications submitted without the required documentation may be disqualified. All relevant experience must be clearly listed in the "Work Experience" section of the application, as resumes will not be considered.

In compliance with California SB 1100, a valid California driver's license and automobile insurance are required only for positions in the classification where driving is an essential job function.

Closing Date: September 8, 2026 at 11:59 P.M. PST