Human Resources Assistant

Overview The Human Resources Assistant will support all human resources functions performed by the HR Manager at Mallard Creek Polymers Plant in Charlotte, NC. The role reports directly to the Human Resources Manager and provides administrative and operational support to the CEO, CFO, and HR team. Responsibilities Schedule and organize appointments for the CEO, CFO, and HR Manager. Provide administrative support to the CEO, CFO, and project teams. Create, proofread, and format documents, business correspondence, presentations, and other communications. File and manage company documents; maintain bulletin board postings (regulated and internal). Answer and direct departmental phone calls; receive and distribute office mail. Manage overall care of office facilities. Assist Finance and HR with Workers’ Compensation and 401(k) audits. Maintain monthly invoicing and reporting. Manage active job postings on job boards; coordinate pre‑screening and postings based on position requirements. Coordinate candidate interactions, including interview schedules, pre‑employment activities, and onboarding events. Process required paperwork for employee change transactions and related employment matters. Maintain HRIS data and generate reports such as attendance, new hire, time and attendance, and turnover reports. Coordinate purchasing of employee recognition items, supplies, and gifts. Support Plant employee reimbursement program. Assist the employee engagement committee with company events. Enter benefit carrier updates for open enrollment and life event changes. Conduct enrollment and payroll deduction audits. Handle employee inquiries regarding benefits coverage, leave, and claims support. Maintain and distribute payroll cost reports. Compile and maintain benefit cost reports. Send benefit invoicing to the Finance team. Qualifications High school diploma or equivalent required. At least three years of Human Resources or executive‑level support experience preferred. Experience with HRIS systems. Associate’s or Bachelor’s Degree in Human Resources, a related field, or a Human Resources Certificate preferred. Proficiency in Microsoft Office Suite or equivalent software. Excellent organizational skills, attention to detail, and high accuracy in data input. Ability to maintain confidential information. Knowledge of office management systems and procedures. Ability to operate general office equipment. Excellent written and verbal communication skills. Paycom experience is a plus. Physical Requirements Ability to traverse rocky terrain at the plant location. Willingness to travel between office locations to support the CEO, CFO, and employees as needed. Prolonged periods sitting at a desk and working on a computer. Capacity to lift up to 15 pounds at times. Visual acuity required for data entry and other computer‑oriented tasks. Work Location & Hours Plant location: 2800 Morehead Road, Charlotte NC 28262 Monday‑Friday 8:00 AM – 5:00 PM Overtime as needed Job Type & Department Full time | Plant Admin Reports to Human Resources Manager Position Available 1 (one) #J-18808-Ljbffr