Legal Assistant

Key Responsibilities

• Provide administrative support including document preparation, scanning, copying, mailing, and electronic correspondence.
• Coordinate meetings, conferences, depositions, and other special events with internal and external stakeholders.
• Process expense reports, purchase requests, invoices, and other administrative documentation.
• Maintain attorney contact databases and ensure records are accurate and up to date.
• Assist with matter intake, file opening procedures, and conflict check processes.
• Organize and maintain electronic and physical filing systems.
• Support matter closing and records management activities.
• Draft, edit, proofread, and format legal documents, correspondence, agreements, pleadings, discovery materials, and meeting notes.
• Prepare and organize documents for production, including redaction and document indexing.
• Manage court filings through various electronic filing platforms and systems.
• Coordinate attorney calendars, scheduling meetings, appointments, deadlines, and court appearances.
• Attend meetings and prepare notes or summaries as needed.
• Handle incoming calls, route messages, and assist with client communications.
• Distribute legal and case-related documents to clients, vendors, and third parties.
• Assist with time entry and administrative reporting.
• Support additional legal administrative functions as assigned.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Minimum of 2 years of experience supporting attorneys within a law firm or legal environment.
• Strong understanding of legal terminology, legal processes, and court procedures.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities.
• High level of attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite and legal technology platforms.
• Comfortable working in a deadline-driven, fast-paced environment.

Preferred Experience

• Experience with electronic court filing systems.
• Document management and records administration experience.
• Calendar management and attorney support experience.
• Exposure to litigation, corporate, or other legal practice areas.

Benefits

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits,

EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type

of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by

law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state,

and local laws and/or security clearance requirements.