Retail Administrative Assistant

Administrative Assistant

Empire Distributors Inc, a leading beverage distributor is now hiring an Administrative Assistant. Our company offers competitive wages, potential growth opportunities, and excellent benefits that include, but aren't limited to healthcare, retirement benefits, paid time off, company paid life insurances, and supplemental Aflac and legal plans.

Provides Administrative Support To The Retail Spirits Management Team And Sales Representatives

Coordinates communication between the Company and suppliers, assist in maintaining and updating the various modules located in the Sales Portal by performing the following duties:

• Composes and types of routine correspondence using word processing programs.
• Prepares spreadsheets and presentations using appropriate software.
• Distributes monthly price changes to retail customers, via email.
• Assists in data entry for monthly programming and pricing.
• Assists in creating pricing within Sales Portal.
• Answers incoming calls and responds appropriately.
• Answers supplier questions and completes their requests.
• Prepares and updates trackers for Retail Spirits Department.
• Updates corporate Sales calendar & PTO calendar, and Retail Spirits calendar per management's requests.
• Coordinates and schedules meetings and appointments for Retail Spirits Department.
• Assists management in completing month-end processes.
• Prepares tracker for Retail Spirits department.
• Prepares for sales history and pricing information for supplier meetings.
• Prepares expense reports for Retail Spirits Department.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Prepare for staff tastings.
• Other duties may be assigned
• Provides back-up administrative support to other Sales Divisions as needed.
• Assists suppliers in ordering and picking up samples.
• Organizes, updates, and maintains file system, file correspondence and other records. Retrieves files as needed.
• Assist manager with chargebacks and incentives.

Education And/Or Experience

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office: Excel, Word, Outlook, and PowerPoint; Explorer Internet software; eRome Order processing systems; and Reportal. Empire is proud to be an equal opportunity employer and a drug free workplace. We are committed to ensuring that all employment decisions are made on the basis of qualification, merit, and business need; without regard to race, religion, gender identity, sexual orientation, age, non-disqualifying physical or mental disabilities, national origin, veteran status or any other basis covered by appropriate law.