Executive Assistant

Job Description

Job Description

We are partnering with a respected higher education organization in Pittsburgh to identify an experienced Executive Assistant to support executive leadership and governance operations. This is a fully onsite opportunity for an administrative professional who thrives in a fast-paced environment, exercises sound judgment, and can confidently manage high-level responsibilities. 

Schedule & Compensation

Full-time, Monday-Friday

8:30 AM - 4:30 PM

Paid lunch

Fully onsite

Contract-to-hire

Pay: $30-$33/hour

Key Responsibilities

Provide high-level administrative support to senior leadership

Manage complex calendars, scheduling, and meeting coordination

Arrange travel and oversee logistics for executive events and meetings

Draft, edit, and proofread professional correspondence, reports, presentations, and memos

Prepare meeting materials, presentations, and executive briefing documents

Support board and committee activities, including meeting preparation and follow-up

Serve as a liaison between executive leadership and internal/external stakeholders

Coordinate special projects, events, and organizational initiatives

Maintain confidential records and handle sensitive information with discretion

Assist with office operations, reporting, and administrative processes as needed

Qualifications

Bachelor's degree preferred or equivalent professional experience

5+ years of executive-level administrative support experience

Exceptional written and verbal communication skills

Strong calendar management, scheduling, and coordination experience

Experience supporting senior executives, c-suite leaders, or boards preferred

Advanced Microsoft Office skills, including PowerPoint

Proven ability to manage multiple priorities and meet deadlines

Strong attention to detail, professionalism, and problem-solving abilities

Ability to work independently, take ownership of tasks, and exercise sound judgment

Experience in higher education or a complex organizational environment is a plus 

Desired Skills

Executive correspondence and communication drafting

Board meeting preparation and coordination

Travel management

Event coordination

Presentation development

Relationship management with internal and external stakeholders

Confidential information handling