Various Legal Executive Assistant & Legal Secretary Roles across Global Law Firms, Mid-size Law Firm

Job Description

Hawthorne Lane is a boutique firm specializing in recruitment for Legal Secretary and Legal Executive Assistant roles in Washington, DC, Maryland, and Virginia. We work with a select group of law firms and corporate legal departments that seek top quality legal support professionals. Hawthorne Lane welcomes legal support professionals with at least two years of prior legal administrative experience as well as advanced candidates seeking their next Managing Partner to support. Our clients offer hybrid, in-person, and remote work models, with roles ranging in responsibilities as well as positions that require travel and overtime or those that support more structured hours. Our recruiting team is here to provide white-glove guidance in your search. If your qualifications meet the needs of any of our roles, one of our team members will reach out to set up a first consultation and can collaborate with you to help you to identify which of our many opportunities is the right match for your specific goals.

Key Responsibilities:

• Variety of duties ranging in complexity including scheduling needs for meetings, appointments, and events; updating calendars and Partners, attorneys or senior leadership to changes or requests.
• Opportunity to work in one-to-one or team support positions.
• Positions that require anywhere from two to three years of legal support experience to industry-specific and high-level legal secretary and legal executive assistant support experience.
• Organize travel booking, including ground transportation, accommodations and requested agendas.
• Edit and organize legal documents, update client and company files, and follow up on client engagement.
• Assist with legal research, fact gathering, and maintaining files.
• Prepare and process expense reports and client billing.

Why You’ll Love Working Here:

• Employers who seek top talent and value their administrative, executive and professional support and show appreciation.
• Fun and lively work cultures with a variety of in-person, hybrid, and remote environments.
• Competitive compensation packages with medical insurance, PTO, 401(k), bonus eligibility and opportunity for paid overtime.
• Organizations that love to engage committed employees and have them participate in key projects and meetings.

What We’re Looking For:

• Dependable. You are reliable in your execution of tasks and possess efficient organizational skills.
• Observant. You always put your leadership’s needs first with no ask too big or small approach.
• Master scheduler. You are experienced in managing schedules, adjusting tasks to meet deadlines and understand commitment to a team or leadership requires flexibility.
• Radiate polish. You are an exceptional communicator and gatekeeper; you posses superior skills in client interaction, internal communication and approachability.
• Trusted. You operate confidentially across sensitive information.
• Attentive to little details. You know how critical quality work is for a legal case and what comes with supporting legal professionals.

Hawthorne Lane is privileged to partner on new and upcoming opportunities continually, so if you don’t see an immediate fit on our website, send in your resume to start a conversation for when the right match opens!

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.