Legal Assistant

Job Description

Job Description

We are looking for a detail-oriented Legal Assistant to support grants, contracts, and administrative operations for a public-sector office in Albany, New York. This 2+ year Long-term Contract position offers the opportunity to work closely with unit leadership on procurement support, documentation review, process coordination, and day-to-day operational activities. The ideal candidate is highly organized, communicates effectively, and can manage multiple priorities in a structured, deadline-driven environment.

Responsibilities:

• Coordinate the preparation and organization of grant, contract, and solicitation materials, ensuring documents are complete and tracked through each stage of review.

• Review proposal submissions for administrative accuracy and help maintain orderly records throughout evaluation and award activities.

• Support the administration of evaluation processes by organizing documentation, maintaining internal records, and assisting with scheduling and logistics.

• Update spreadsheets, filing systems, and tracking tools to promote efficient workflows and accurate reporting across the unit.

• Communicate with internal teams and external partners to gather information, share updates, and help keep projects moving on schedule.

• Perform a broad range of administrative duties such as scheduling meetings, conducting research, proofreading documents, monitoring compliance-related details, and preparing meeting notes.

• Provide operational support to the broader contracts and grants management function, helping leadership address routine priorities and special assignments.

• Assist with ad hoc projects and process-related initiatives as directed, including work involving internal databases and financial or procurement systems.

• Associate degree required; bachelor’s degree preferred.
• At least 2 years of employment experience, ideally in an office or administrative setting.
• Strong ability to read, interpret, and work with detailed written materials and formal documentation.
• Excellent written communication, analytical thinking, organization, and time management skills.
• Proficiency with Microsoft Office applications, particularly Excel.
• Ability to learn new software platforms and internal systems quickly.
• Capable of handling multiple assignments, adjusting to shifting priorities, and meeting deadlines consistently.
• Experience with calendar management, electronic filing, or court filing processes is a plus.