Project Administrator

POSITION SUMMARY

The Project Administrator reports to the Project Manager and is responsible for office support, accounting administration, and reporting necessary to keep all projects running smoothly. Working with all project teams and accounting staff, they will assist with project reporting and have main responsibilities for weekly field payroll processing.

RESPONSIBILITIES

Accounting Administration

• Process weekly field craft payroll for multiple states.
• Process layoff and missed time entries for field payroll.
• Process & setup of new hire trade employees.
• E-Verify / I9 processing for new employees.
• Process project labor reporting as required by owner contracts through multiple sites.
• Certified Payroll reporting through multiple sites for multiple states and projects.
• Assist Project staff with accounting and maintenance of cost reports.
• Field employee expense report processing.
• Weekly project allocations.
• Monthly close processes & reporting.
• Accounts Payable functions and reporting.
• Additional duties assigned by Director of Project Accounting.

Office Support

• Answer/direct incoming calls and take messages, as necessary.
• Mail distribution.
• Maintain filing systems.
• Assist Staff in project closeout responsibilities, including archiving of files.
• Become familiar with and utilize Field and Job Cost Procedures.
• Accounts Payable for G&A accounts & statement reviews.
• Cross train on additional roles to relieve and assist peers.
• Other tasks and duties as assigned.

QUALIFICATIONS

• Clerical/administrative/payroll experience, preferably in the construction industry.
• Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM.
• Must be able to work in a fast-paced office environment, able to multitask, meet critical deadlines with an eye for accuracy and attention to details.
• Ability to work with all levels of project staff and organization.
• Experience with HCSS, CMiC and SuccessFactors a plus.

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

NOTICE TO EXTERNAL SEARCH FIRMS: McCarthy's Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.

McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.

If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.