Senior Executive Assistant
Liberty Mutual Insurance
Description At Liberty, you'll thrive in a hybrid setting that fosters in-person collaboration, innovation and growth. This approach optimizes both remote and in-person interactions, enabling you to connect and ideate with your team and deepen valuable relationships across the company, while still enjoying the flexibility of remote work for focused tasks and projects. Provides administrative support for executives while exercising confidentiality, tact, and diplomacy. Manages executive calendars, prepares materials for meetings, triages communications, coordinates and optimizes executive travel plans, and helps to keep executives focused and on schedule. Essence of the role is to enable executives supported to be more productive with their time and to work as efficiently and effectively as possible. This level makes decisions with minimal direction; recommendations are typically accepted by executives and is able to quickly adapt to changing priorities. In addition, there is a high degree of usage for executive assistant specific support. This role follows a hybrid schedule. Candidates must live within 50 miles of our Boston, MA office and will be expected to work onsite at least twice per week, with additional in-office time needed based on team priorities. Responsibilities:
- Identifies the preferred method of support for assigned executives and appropriately accommodates working style. Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication.
- Manage executive calendars. Acts as a gatekeeper to include prioritization of meetings and resolving scheduling conflicts. Keeps executives informed of changes and helps to keep them on schedule.
- Triages and responds to various forms of communication based on executive needs and preferences. Coordinates responses to requests for information, surveys, etc.
- Assist executives with preparing for meetings, including preparing materials, setting up agendas, obtaining materials in advance, and distributing materials. May attend meetings on the executive's behalf and liaise with external partners.
- Prepares, updates, and organizes information (using PowerPoint, Excel, Word, etc.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.
- Optimizes travel arrangements (transportation, accommodations, agenda) based on executive travel needs and preferences.
- Manage complex itineraries, to include any changes.Process-related expenses.
- Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on-sites/off-sites, team gatherings, etc.) whether virtual or in-person. Assists with event planning.
- Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as MS Teams and SharePoint, as well as supporting the Company's records retention schedule.
- Learn and keep informed of new tools and technologies to further executive productivity. Identifies and communicates useful functionality and assists with troubleshooting.
- Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.
- Solid knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, etc.) records management systems, and other business procedures and terminology.
- Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive.
- Displays high degree of professionalism in order to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication.
- Strong ability to read complex settings and respond to challenging people and/or circumstances with diplomacy and tact.
- Competencies typically acquired through an associate degree (or equivalent) and 6 to 8 years of relevant and progressively more responsible administrative experience, to include prior experience providing support at the management level.
- California
- Los Angeles Incorporated
- Los Angeles Unincorporated
- Philadelphia
- San Francisco
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Senior Executive Assistant in Boston, MA vacancy
- ...Senior Executive Assistant Reporting to Meghan O'Sullivan, Director of the Belfer Center for Science and International Affairs at Harvard Kennedy School, the Senior Executive Assistant provides high-level administrative and logistical support to the Director. With...SeniorWork at officeFlexible hoursShift workAfternoon shift
$60k - $92k
...international travel planning and expense reporting) for multiple executives and investment professionals Manage daily workflow of... ...Bring This position requires an experienced administrative assistant who demonstrates professionalism, maturity, enthusiasm, initiative...SeniorFull timeWork experience placementImmediate start- ...Senior Executive Assistant Thank you for your interest in Dechra, we're so pleased you want to learn more. We are a growing, global specialist in veterinary pharmaceuticals, developing, manufacturing and delivering high-quality products exclusively for veterinarians...SeniorWork at officeRemote workWorldwideFlexible hoursShift work2 days per week3 days per week
$92.4k - $115.5k
...filled with new and exciting challenges. The Opportunity: Become an indispensable partner to the CEO of Grooming as a Senior Executive Assistant. Offering advanced support to C-Suite executives and engage with high profile audiences internally across P&G and...SeniorFull timeWork at officeWorldwide3 days per week$70k - $98k
...Senior Executive Assistant The Senior Executive Assistant provides high-level administrative and executive support to the Chief Financial Officer (CFO) and designated senior Finance leaders (VP level). This role operates at the enterprise leadership level and is responsible...SeniorFixed term contractWork at officeFlexible hours$43.27 - $48.08 per hour
...Senior Executive Assistant With over 50 years of proven success, ECG, ranked as a Best Midsized Firm to Work For 2025 by Consulting Magazine, is the most experienced healthcare consulting firm in the US. Working exclusively in this space, our people consistently demonstrate...SeniorHourly payPermanent employmentFull timeWork at officeImmediate startShift work3 days per week$27.95 - $40.7 per hour
...it means to be part of Mass General Brigham. Job Summary Reporting to the Neurosurgery Program Administrator, the Senior Executive Assistant will primarily be responsible for supporting the Department of Neurosurgery's Chairman to ensure efficient and effective...SeniorHourly payFull timePart timeRemote workShift work$34.38 per hour
...Senior Executive Assistant The primary function of the Senior Executive Assistant is to oversee all administrative and communications functions and provide direct support managing and prioritizing daily calendar and all related materials, preparing and responding to...Senior$38 - $45 per hour
...Provides advanced administrative support for Chief level executive (“C suite”) roles, assisting in key projects and confidential initiatives at a... ...May assist in the preparation of reports as required by senior staff by contacting various company personnel at all levels...SeniorWork at officeRemote workFlexible hours$96.95k - $152.35k
...Executive Assistant To The Chief Product Officer ZoomInfo is where careers accelerate. We move fast, think boldly, and empower you to do... ...~4+ years of experience providing executive support to senior leaders, ideally supporting a team rather than a single executive...SeniorWork at officeWorldwide- ...multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the... ...facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners. Draft, edit, and...SeniorWork at office
- ...Senior Executive Assistant This role is for an Executive Assistant supporting the President on all administrative support. The individual in this position will be responsible for diverse administrative tasks, research and special projects, as needed. Candidate must...SeniorContract workWork at officeFlexible hours
- ...professional in Woburn, Massachusetts to manage functions for senior management. The role involves coordinating schedules, meetings,... ...Microsoft Office Suite, and providing confidential support to executives. The ideal candidate will have 5-7 years of relevant experience...SeniorWork at officeFlexible hours
- ...Senior Executive Assistant Advance your career at Liberty Mutual Insurance a Fortune 100 Company! Liberty Mutual Investments (LMI) manages Liberty Mutual Insurance Group's (LMIG) global financial assets across global and private domains to build capital and generate...SeniorWork at officeRemote workFlexible hours
$95k - $112k
...Syndio's go-to-market organization scales, we're seeking a GTM Executive Assistant to provide dedicated, high-quality administrative and... ...complex scheduling, logistics, and serve as a key partner to senior leadership as they drive Syndio's growth. Why this job is...SeniorContract workWork at officeFlexible hoursShift work$90k - $100k
...Exceptional Care. At Wingate Living, we're more than just senior living--we're builders of lifestyles, friendships, and... ...full continuum of premier services. Position Summary The Executive Assistant & Office Manager serves as a trusted partner to the President...Full timeWork at officeHome officeMonday to Friday$80k - $110k
...Job Description: Job Title: Executive Assistant to Real Estate President & CEO Location: Newbury St., Boston, MA Type: Full-Time Hours: 7:45am- 5:00pm, M-F (an hour for lunch each day) About Us: We are and executive search firm who has been retain by a...Full timeWork at office$76k - $104.5k
...Executive Assistant Join us as we transform immunology and deliver medicines that help autoimmune patients get their lives back. argenx... ...The Executive Assistant is responsible for supporting our senior leaders and having experience working independently, being detail...Contract workTemporary workWork at officeLocal area2 days per week$48.9k - $81.5k
...progress together. About the Role: The Executive Assistant works closely with, and supports the Content Acquisition VPs... ...AI tools) Requirements: • Experience supporting senior leadership or executive teams in a fast-paced environment...Contract workTemporary workWork at officeLocal areaImmediate start- ...Summary The Executive Assistant provides high-level administrative and operational support to senior executives, department chairs, and organizational leaders. This role serves as a trusted partner, managing complex schedules, coordinating meetings and travel, preparing...Work at office
- ...Job Description Executive Assistant to SVP, Head of Early Development As Executive Assistant, you will provide a high quality, comprehensive, accurate and timely administrative service to the Manager(s) and their respective team(s), with responsibility for all administrative...
$62.5k - $87.5k
...releases, managing organizational contacts, attending meetings, preparing and distributing minutes; sorting mail and ordering supplies. Assists with research grant application, tracking grant reporting and performing web research on federal research funding trends....Fixed term contractWork experience placementWork at officeFlexible hours$73.2k
...Executive Assistant - req1731 OVERVIEW Provide highest level of professional support for executives of the company. Ensure maximum level... ...administrative support experience including support at a senior or executive level. ~ Pay Information: Min Salary $73,200...Work at officeRemote workShift work$23.73 - $33.36 per hour
...Executive Assistant I Requisition Number: 11781 Pay Range: $23.73 - $33.36 per hour Location: CHA Cambridge Hospital Category: Clerical and Administrative SupportDepartment: Physician Assistants EDJob Type: Full timeUnion Name: Non Union Shift: 7a-3:30pm...Hourly payWork at officeLocal areaWork from homeShift work- ...are seeking a highly polished, professional, and proactive Executive Assistant to provide strategic administrative support to the President... ...practices. Qualifications ~5 years of experience supporting senior executives, preferably at the C-suite level. ~ Exceptional...For contractorsWork at officeLocal area
$60k - $110k
...ownership structure fosters a long-term view that aligns our perspectives with those of our clients. About the Role The Executive Assistant will provide administrative support to the Corporate Access and Research Services and Market Data Services teams on the COO....Immediate startRemote workFlexible hoursShift work1 day per week- ...Executive Assistant We're seeking an Executive Assistant to support the Executive team based in our company headquarters in Boston. This position is Contract 2 Hire. Responsibilities: Calendar management, travel arrangements, expense reporting, drafting correspondence...Contract workWork at office
$110k - $120k
...Executive Assistant Boston, Massachusetts, United States (Hybrid) About Commercetools Real innovation starts with a strong foundation, and at commercetools, that comes from the perfect balance of our product and our people. Behind every leap forward is a collective...Work at officeLocal areaMonday to Friday$100k - $120k
...Responsibilities: Provide administrative support to the Executive including inbox and calendar management, drafting correspondence... ...providing relevant agendas, documents, materials when necessary Assist with organizing offsite and onsite events and ordering supplies...Work at office- ...JOB TITLE: Executive Assistant JOB LOCATION: Medford MA WAGE RANGE*: 35 - 40/ hour JOB NUMBER: 881 REQUIRED EXPERIENCE: Minimum of five (5) years' experience supporting senior executives or managing high-level administrative functions in a complex...Hourly payTemporary workWork at officeLocal areaFlexible hours
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Senior Executive Assistant. Be the first to apply!
Related searches
- executive assistant to ceo Boston, MA
- executive assistant Boston, MA
- executive legal assistant Boston, MA
- executive team assistant office manager Boston, MA
- executive assistant to chief executive officer Boston, MA
- remote executive assistant Boston, MA
- executive assistant to president Boston, MA
- office administrator executive assistant Boston, MA
- c-level executive assistant Boston, MA
- personal executive assistant Boston, MA

