Administrative Receptionist

Job # OCP26405

Job Title Administrative Receptionist

Office Location Brookshire, TX

Business/Department Power Electronics Systems/Facilities

Sales Territory, if applicable

General Role Description

Receive and assist visitors and callers as the first point of contact with the Company and provide administrative services

Role Accountabilities

- Greet visitors, evaluate their needs, and notify their hosts, refer, or respond appropriately, with discretion and confidentiality, ensuring company and personal information is protected

- Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality, ensuring company and personal information is protected

- Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, and recordkeeping and reporting

- Plan, organize, and execute arrangements for business meetings and classes

- Ensure travel and lodging arrangements are coordinated with the Company's travel agent, as requested

- Plan, organize, and administer a variety of Company activities, as requested

- Answer the facility's main phone number, greet visitors and respond to general business inquiries and direct to appropriate internal contacts

- Ensure sufficient and appropriate office and cleaning supplies are ordered and available, maintaining optimal inventory levels

- Issue safety PPE to visitors touring the factory


- Coordinate with vendors for office services and maintenance, as requested

General Employee Accountabilities

- Bring full effort to bear on tasks assigned by manager

- Give manager best advice

- Give earliest notice when work cannot be delivered as specified

- Cooperate and collaborate with peers and interact cross-organizationally as specified by manager

- Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment


- Comply with all Company policies, practices, and procedures and all regulations and laws

- Recommend viable improvements proactively


- Ensure effective utilization of business tools and processes

Requirements

Minimum Qualifications

- High school diploma or equivalent

- 2 years receptionist experience in a professional office environment

- Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality

- Demonstrated successful experience with administrative, clerical, and office systems and equipment

- Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts

- Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills

- Demonstrated continuous improvement in areas of responsibility

- Proficiency in Microsoft Windows, Outlook, Excel, Word and PowerPoint

- Availability to travel less than 5%

Preferred Qualifications

- Associate degree in a related field of study

- 3 years of administrative experience in a high volume manufacturing environment


- 3 years of administrative experience in a global, high growth, engineering services organization

- Demonstrated experience with a visitor management system

Link to TMEIC Corporation Americas website : To be considered an applicant for any available positions, individuals must complete an online job application for each posting. A resume may be attached to the online application but is not considered a substitute for the information in the application. Applications will be considered only for the specific position for which the application is submitted..

EEO/AA/M/F/Vet/Disability Employer