Executive Assistant

Executive Assistant

Hourly pay: $40-$45/hr

Worksite: Leading university (Stanford, CA 94305 - Onsite)

W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL

40 hours/week, 3 Month Assignment

A leading university is seeking an Executive Assistant to provide administrative and office support in a fast-paced environment. This role is responsible for coordinating schedules, managing communications, maintaining records, supporting meetings, and ensuring the efficient day-to-day operation of the office.

Executive Assistant Responsibilities:

• Manage calendars, schedule meetings and appointments, coordinate meeting logistics, prepare agendas, record meeting minutes, and track follow-up actions.
• Serve as the primary point of contact for internal and external inquiries while providing professional customer service and administrative support.
• Prepare, proofread, format, and maintain correspondence, reports, electronic and paper filing systems, and other business documents with a high level of accuracy.
• Perform general office administration, including data entry, copying, scanning, monitoring office supplies, coordinating equipment maintenance, and maintaining organized office operations.
• Support multiple administrative priorities by maintaining accurate records, meeting deadlines, and collaborating with internal teams to ensure efficient workflow.

Executive Assistant Qualifications:

• Experience in an administrative, office support, or administrative assistant role.
• Proficiency with Microsoft Office Suite, Google Workspace, Zoom, and standard office technology.
• Excellent organizational and time management skills, with strong attention to detail and accuracy.
• Professional demeanor with strong customer service and interpersonal skills.

Shift:

• 8:00 am to 5:00 pm or 9:00 am to 6:00 pm.