Administrative Assistant II

Healthcare IT Office Automation SpecialistGoldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.Be responsible for providing office automation expertise, to create records, compile reports, gather and process data, schedule, coordinate, and track various data sets and office functions correlating to medical equipment maintenance, provide shipping and receiving. Be responsible for receiving, storing, recording and issuing repair parts; perform quality control, property management and repair parts management.ResponsibilitiesEssential Job Functions:Turn-in and inventory countsPreparing travel authorization lettersEnter, open, close and update work order information into automated systemsPerform warehousing and inventory management with Government at all depot locationsProvide office administration support and prepare general office correspondenceAssist in data collection and reporting for incoming, stored and outgoing medical equipmentProcess work orders in client's automated systemsSchedule and coordinate workload with the Production ControllerCoordinate and interface with shipping and receiving for equipment inventories and turn-in of medical equipment including all necessaryDocumentation and updating Army automated systemsTracks tasks/events/issues to include personnel statusTravel as needed (estimated 15%)QualificationsNecessary Skills and Knowledge:Ability to work cross-functionally (internally) and/or (externally)Strong English language skills (both written and verbal)Proficiency in using the internetAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimalsAbility to compute rate, ratio, and percent and to draw and interpret bar graphsKnowledge of Microsoft Office Suite such as Microsoft Word and Microsoft ExcelMinimum Qualifications:High School DiplomaExperience working with Government Entity, with the Department of the Army and Department of Defense preferredPossess 3 years of related experienceMust be able to work with DMLSS and TEWLS database systemsMust be able to obtain and maintain a NACI Clearance and CACardPossess the ability to pass NCIC investigation and scored credit check per federal and contractual requirementsAbility to lift up to 40 lbs.Preferred Qualifications:Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization existsAbility to interpret a variety of instructions furnished in written, oral, diagram, or schedule formExcellent communication, business analytical and problem-solving skillsEffective customer services skillsPay and BenefitsAt Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.