Office Manager at Financial Firm

Office Manager

Financial firm is looking for an Office Manager to oversee day-to-day office operations. This is an incredible opportunity to join a high-performing team and be part of a supportive, collaborative operations team! In this role, you'll own the operational backbone of the office, including vendor management, facilities coordination, supplies and stocking, event support, and team experience. You'll manage relationships with building management and vendors, greet and host guests, and handle everything that keeps the office running smoothly. Someone with an ownership mentality who is a strong decision-maker, proactive, and detail-oriented. Previous experience managing an office, ideally in financial services, VC, or a startup, is a must. This is an in-office role based in downtown San Francisco near FiDi.

Responsibilities:

• Manage day-to-day office operations, including supplies, equipment, furniture, and space planning.
• Serve as the point of contact for the office, greeting visitors and external teams, managing access, and providing onboarding to the space.
• Oversee vendor management, including IT/AV support, building management, cleaning services, deliveries, etc. Submit maintenance orders and report issues in a timely manner.
• Ensure the office is well-stocked with necessary supplies, the pantry is maintained, and the space is organized.
• Receiving packages and deliveries, overseeing any installs of furniture.
• Prepare conference rooms and spaces for meetings.
• Support events in the office, assisting hosts of events with access, on-site logistics, and coordination.
• Support the logistics and operations of their office buildout.
• Handle additional projects and provide administrative support as required.

Qualifications:

• 3-5+ years of experience as an Office Manager, Office Operations, or Workplace Ops in a financial services, hospitality, or tech/startup environment.
• Strong attention to detail and organization.
• Ability to juggle multiple priorities and keep track of timelines, updates, and properly relay information.
• Excellent customer service orientation and interpersonal skills with a "no task too small" attitude.
• Enthusiasm for creating a positive and productive office environment.
• Willingness to roll up your sleeves and get hands-on as needed between the sites.
• Proficiency with Google Workspace, Slack, Airtable, Notion, and Envoy.