Health Center Manager

Health Center Manager

Location: New Rochelle, NY, USA

Salary: $65,000.00-$66,500.00 per year

Position Summary: The Health Center Manager is responsible for all operational and clinical performance and day-to-day activities at the health center. Reporting to and in collaboration with the Regional Director, Patient Services and Operations, the manager must ensure daily staffing coverage at the health center, work collaboratively with other managers to re-deploy staff to other centers based on need, and handle patient issues and complaints as they arise. The manager is the on-site authority and supervisor of all staff in the health center. The manager must adhere to the budget and operational plan for the health center and support the strategic plan and mission of our company. The manager is responsible for all aspects of assigned health center, including ensuring that facility and security issues are properly reported and handled, information technology and clinical informatics issues are reported and fortunate information, and that all other issues that might arise are handled in a timely and efficient manner.

Essential Functions:

• Oversees the daily operations and staffing of center.
• Directly supervises staff, which includes the hiring, orienting, training, performance management process and separating staff, if needed in the health center, including clinic staff.
• Meets or exceeds visit goals through attentive management of the health center’s operations including scheduling, matching center hours with patient demand, and staffing.
• Adheres to the budget for the health center and prepares operating and capital budgets annually.
• Maintains direct control over and accountability for health center inventories, purchases, supplies and petty cash. Responsible for center to be adequately supplied and all equipment in working order.
• Assures all staff are trained to offer excellent customer service and quality care to patients in each of their specialty areas in the health center.

Acts as customer service role model and provides regular feedback to center staff regarding patient experience, productivity, and appearance of the center.

• Holds daily huddles (assigning a designee in the absence of manager) to ensure that communication of new information and the daily schedule and staffing are clear to all staff.
• Is responsible for: daily health center flow, motivating health center team, maintaining health center goals, ongoing conversation with staff and make changes based on their input.
• Is accountable for health center performance vs. monthly budget volumes and shares volume and other statistical information with health center staff to motivate productive performance.
• Routinely reviews and analyzes reports of service visits, budgets, billing, entitlement program enrollments, finances and other performance measurements. Provides feedback and prepares corrective action when needed.
• Facilitates the work of the on-site clinicians to ensure highest level of efficiency and productivity is reached in the health center while maintaining quality of patient care.
• Builds a successful health center team and communicates regularly and effectively, including making proactive suggestions regarding staffing issues that impact the company.
• Through at least bi-weekly individual supervision meetings with all health center staff, obtains a thorough understanding of and proceeds to address day-to-day operational issues in the health center.
• Completes probationary and annual performance reviews timely, providing meaningful feedback to members of the health center team.
• Develops and completes performance improvement plans or disciplinary actions, in collaboration with Human Resources, when attendance or performance issues are identified and require action and follow-up.

Ensures that all staff are proficient in use of the electronic health record and practice management system and ensures staff and self are following all Finance policies and procedures.

Participates in the surgical abortion service as on site “Flow Facilitator” rotation according to the needs of the affiliate.

Demonstrates flexibility and teamwork; understands the interaction between this position and others with whom this position works directly and indirectly.

Completes all responsibilities according to established protocols, policies and standard practices in the areas of customer service, quality assurance and regulatory compliance programs such as HIPAA (Health Information Portability and Accountability Act), OSHA (Occupational Safety and Health Act) and CLIA (Clinical Laboratory Improvement Amendments), Department of Health (DOH), and PPFA Elements of Performance (EOPs).

Non-Essential Functions:

• Works closely with Human Resources and consults as appropriate on staff performance issues or concerns and contributes to the collaborative recruitment process and retention of staff.
• Participates in company Compliance, Risk & Quality Management Committee and other integral workgroups and committees as assigned. Timely completion of health center audits and subsequent corrective action when applicable.
• Performs other duties as assigned by Regional Director, Patient Services and Operations.
• Attends company’s meetings as assigned.
• Provides coverage as a health center manager for other health centers as needed.
• Works closely with Human Resources, IT, Finance, Facilities/Purchasing to ensure systems are functioning effectively and meeting the needs of the health center.
• Supports and encourages a culture that: Provides a rich amount of information and ideas between sites and other company departments; Participates in ongoing feedback with colleagues; Incorporates customer satisfaction into all aspects of the work; and Encourages teams to take responsibility for evaluating and improving systems.

Regularly checks personal company email accounts for important affiliate-related communications, at least every 24 hours. Timely response to all communications including email and phone calls.

Qualifications:

• Three to five years of relevant on-site management experience or equivalent, preferably in a health care environment.
• Bachelor’s degree (or equivalent number of years of applicable experience) strongly preferred;

Master’s degree with a concentration in health care preferred.

• Excellent organizational, supervisory, and health care finance management skills.
• Ability to effectively motivate a diverse staff and volunteers.

Ability to lead and work as a team.

• Computer skills including knowledge of clinic management software, electronic communications and use of management information systems as a management tool.
• Ability to work flexible schedule including evenings and weekends.
• Willingness to participate in all levels of operations to assure maximal performance of the health center.
• Qualified driver’s license and daily availability to an automobile.

Customer Service:

• Adhere to affiliate goals and policies on professionalism, wait time in health center and on the phone, and the system for addressing client complaints.
• Hold all clinical staff accountable to specific measurable customer service standards (e.g. through annual performance monitoring and implementing corrective action plans when customer service expectations are not being met.)
• Builds and maintains positive, quality relationships with customers, both internal (colleagues) and external (patients, clients, donors, etc.).
• Demonstrates commitment to exceeding customer expectations at every opportunity.
• Responds positively to customer concerns and demonstrates effective problem-solving skills.
• Consistently interacts positively with internal and external customers.

Must be professional level English speaker; Bilingual in Spanish is a plus.

Excellent Benefits:

• Comprehensive benefit package that begins on your date of hire
• Affiliate Wide Performance Incentive Program each quarter where you can earn an additional $1,000.
• A merit increase is given after a year of employment
• Also offers a Bilingual incentive.
• 4 weeks of vacation.
• 40 hours per week with an hour lunch