Human Resources Administrative Assistant

Pentastar Aviation

Human Resources Administrative Assistant

The Human Resources Administrative Assistant provides comprehensive administrative and operational support to the HR department. This role is responsible for assisting with recruiting, onboarding, benefits administration, employee support, compliance activities, and HR reporting. The ideal candidate is detail-oriented, highly organized, service-focused, and comfortable supporting multiple HR functions in a fast-paced environment.

Recruiting & Onboarding

Post open positions internally and on external job boards
Review resumes, coordinate candidate communications, and schedule interviews
Create new hire packages and maintain new hire personnel files
Complete and track new hire paperwork and onboarding requirements
Support fingerprinting scheduling and PRIA paperwork for Flight Operations
Order and manage AmEx cards for new employees
Assist with employee arrival and termination email notifications

HR Systems & Data Management

Maintain and update employee records in Paylocity and PSANet
Support Paylocity modules including Recruiting, Learning, Onboarding, Performance, Time & Labor, and Web Benefits
Update organizational charts, phone lists, and departmental changes
Perform daily filing and document management
Manage Novi sign updates and internal postings

Benefits & Leave Administration

Assist employees with benefits enrollment, life events, and Open Enrollment
Audit benefits data and support monthly benefits invoicing
Assist with Short-Term Disability (STD) paperwork
Support quarterly and year-end benefits and payroll processes

Compliance & Employee Programs

Support background checks, employment verification, drug & alcohol (D&A) checks, and media searches
Assist with administration of the D&A Program
Provide Help Desk support and employee assistance as needed

Employee Engagement & Communications

Coordinate monthly employee appreciation programs (Star to Star, Personal Best)
Assist with internal newsletters and announcements
Support special events such as food trucks, blood drives, and town halls

General HR Support

Provide administrative and operational support to the VP of Human Resources
Support HSE initiatives as needed
Assist with ad hoc HR projects and initiatives

Requirements

Associate's degree or equivalent experience in Human Resources, Business Administration, or related field preferred

1–2 years of HR, administrative experience
Strong attention to detail and organizational skills
Excellent communication and customer service skills
Ability to handle confidential information with discretion
Proficiency with HRIS systems; Paylocity experience strongly preferred
Proficient in Microsoft Office (Excel, Word, Outlook)

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Vacancy posted 4 days ago

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