Part-Time Administrative Assistant - Police Department

Administrative Support Coordinator

Under the direction of the Deputy Chief of Police, this individual is responsible for developing and coordinating diverse administrative and support activities. Nature of the work performed requires a professional manner in all dealings with the public and City and department staff. Work requires the exercise of considerable judgment, initiative, and discretion.

The successful candidate must possess excellent verbal and written communication skills and have proven technical skills in various software applications including Microsoft Office Suite. The candidate must also have outstanding organizational and time management skills, and be detail oriented with multi-tasking capabilities in a fast paced environment. Excellent customer service skills, including the ability to deal tactfully with the public and a high level of integrity in dealing with confidential and sensitive information is essential. Some essential job functions include:

• Performs a variety of clerical duties to support departmental operations, including filing, preparing records, and monthly reports.
• Performs customer service duties; answers telephone, provides information on departmental policies and procedures; refers calls to appropriate staff as necessary.
• Maintains and updates departmental record systems and specialized databases, including SQL databases and electronic timekeeping system.
• Process and maintain departmental invoices, ensuring timely and accurate payment processing and recordkeeping.
• Verifies and reviews data for completeness and conformance with established regulations and procedures, including employee reimbursements and ordering uniforms.
• Gather and update information related to CALEA accreditation.
• Assists with video redaction and processing of Freedom of Information Act requests.
• Supports the Records Unit by ensuring reports are compliant with the National Incident-Based Reporting System.
• Provide general office support, including backup payroll entry.

This position requires a high school diploma or equivalent supplemented by a minimum of four years of previous experience or specialized training in an administrative support function or professional office environment; previous experience in local government and/or administrative experience in a police agency is preferred.

This position is part-time. Hours are generally 8:00 AM - 1:00 PM, Monday through Friday.

The anticipated starting salary is $27.53 per hour with benefits to include participation in the Illinois Municipal Retirement Fund (IMRF) and paid holidays. The full salary range is $27.53-$39.64 per hour. Offers of employment are subject to successful completion of in-depth background check, and drug screen. Qualified individuals interested in being considered for the position should submit an employment application, available at and attach a letter of interest with resume. This position will remain open until filled. Applications will be considered as received. The City of Crystal Lake is an Equal Opportunity Employer.