Executive Assistant to CEO

Description Position Title: Executive Assistant to the CEO Department: Executive Administration Reports To: Chief Executive Officer FLSA Classification: Exempt Job Type: Full-Time, On-Site Schedule: Monday-Friday; flexibility required based on the CEO's schedule and business needs. Additional Saturday work may be necessary during busy seasons. About Piping Technology & Products (PT&P) Founded in 1978 and based in Houston, Texas, Piping Technology & Products, Inc. (PT&P) is a leading manufacturer of engineered pipe supports and related piping system products serving the power, refining, chemical, and other critical industries. Known for fast turnaround, reliable quality, and extensive in-house capabilities, PT&P remains committed to innovation, service, and long-term partnerships. Position Summary The Executive Assistant to the CEO provides high-level, confidential support across the CEO's business, investments, professional, and personal priorities. This highly visible role requires exceptional judgment, organization, discretion, and follow-through. The successful candidate will anticipate needs, manage competing priorities, communicate professionally with internal and external stakeholders, and serve as a dependable problem-solver in a fast-paced executive environment. Key Responsibilities Manage the CEO's complex calendar, appointments, meetings, and email communications; proactively identify conflicts and changing priorities. Coordinate domestic and international travel, including detailed itineraries, transportation, accommodations, and related logistics. Prepare, edit, and organize correspondence, presentations, reports, meeting materials, and other executive documents. Maintain business, investment, and personal task lists; monitor deadlines, track action items, and ensure timely follow-through. Conduct research, compile data, and prepare concise briefs to support business, investment, travel, and other executive decisions. Collect, track, and organize confidential investment and financial documentation, including K-1s and related records. Assist with drafting and synthesizing investor updates, communications, and supporting materials. Serve as a trusted liaison between the CEO and leadership teams, employees, investors, business partners, and other stakeholders. Coordinate with leadership teams to maintain alignment, advance priorities, and support completion of key projects and initiatives. Plan and coordinate logistics for professional, personal, and family meetings, events, and special projects. Provide local, in-person personal support and errands as needed while exercising sound judgment and strict confidentiality. Handle sensitive information with the highest level of discretion, professionalism, and integrity. Requirements Required Qualifications Seven or more years of progressive administrative experience, including direct support to a CEO or other C-suite executive. A minimum 7 -15 years' experience preferred. Exceptional organizational, time-management, prioritization, and multitasking skills. Excellent written and verbal communication skills with professional telephone and email etiquette. Advanced proficiency in Google Workspace, Microsoft Suite, and capable of learning and using modern productivity and collaboration tools preferred. Intermediate - Advanced level of experience with Chat GPT & Claude preferred. Must be comfortable using AI as a thought partner to learn and assist with CEO projects. Preferred experience on Agentic Work Flows. Demonstrated resourcefulness, accuracy, sound judgment, and ability to solve problems independently. Ability to remain composed, responsive, and highly dependable in a fast-paced, high-pressure environment. Strong interpersonal awareness, empathy, and ability to respond appropriately to people and situations. Bachelor's degree preferred; equivalent executive-support experience will be considered. Must be based in the Houston area and able to work on-site at 3701 Holmes Road, Houston, TX 77051. Must have reliable transportation to handle CEO's personal needs. Must be willing to answer work phone after hours and on weekends if necessary. Ideal Candidate The ideal candidate is proactive, polished, personable, team-oriented, intellectually curious, and committed to excellence. This individual takes ownership, anticipates needs, protects confidentiality, and consistently brings order and follow-through to complex and varied priorities. Must be very energic and have ambition to serve as a true business partner to the CEO. Must be motivated to support and help CEO with all needs. #J-18808-Ljbffr Piping Technology & Products, Inc.