Executive Assistant to the CEO

Job Description

Job Description

Executive Assistant to the CEO Location: Houston, Texas 77054 (Onsite) Schedule: Monday-Friday | 8:00 AM - 5:00 PM Position Type: 30-Day Contract (Potential for Extension or Conversion) Our client is seeking an experienced, highly polished Executive Assistant to provide direct support to the Chief Executive Officer. This individual will serve as a trusted partner to the CEO, managing executive priorities, coordinating board and leadership activities, and ensuring seamless day-to-day executive operations. The ideal candidate is exceptionally organized, detail-oriented, and capable of operating independently in a fast-paced, high-visibility environment. This role requires professionalism, discretion, strong written communication skills, and the ability to anticipate needs while managing multiple priorities. Key Responsibilities

• Provide direct administrative support to the CEO and executive leadership team.
• Manage complex calendars, scheduling, travel arrangements, and meeting coordination.
• Prepare executive correspondence, reports, presentations, board materials, and business documents.
• Coordinate board meetings, including agenda preparation, meeting logistics, materials distribution, and follow-up activities.
• Serve as a professional point of contact for board members, senior leadership, and external stakeholders.
• Track action items and ensure timely completion of assignments and deliverables.
• Assist with executive presentations, slide decks, proposals, and special projects.
• Maintain confidentiality while handling sensitive organizational information.
• Anticipate executive needs and proactively resolve issues with minimal direction.

Required Qualifications

• 3-5+ years of Executive Assistant, Executive Office, or senior administrative support experience.
• Prior experience directly supporting a CEO, President, Executive Director, or other C-suite executive.
• Experience coordinating board meetings and supporting executive leadership and board members.
• Strong calendar management, scheduling, meeting coordination, and executive support skills.
• Advanced proficiency preparing presentations, executive correspondence, reports, and business documents.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to independently prioritize workload and adapt quickly to changing business needs.

Preferred Qualifications

• Bachelor's degree preferred.
• Experience within nonprofit organizations, community services, housing authorities, education, government, or quasi-government entities.
• Prior experience supporting executive leadership in mission-driven organizations.
• Experience working with Boards of Directors and executive committees.

Ideal Candidate Profile Successful candidates will demonstrate:

• Exceptional attention to detail.
• Professional presence and executive-level polish.
• Strong judgment and discretion.
• Resourcefulness and problem-solving ability.
• Accountability and ownership of responsibilities.
• The ability to work independently with limited supervision.
• Flexibility and effectiveness in a fast-paced environment with shifting priorities.
• Outstanding written communication and presentation preparation skills.

Pay Details: $27.00 to $30.00 per hour

Search managed by: Laarnie Thompson

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.