Executive Assistant to VP Employee Relations

We are looking for an Executive Assistant for a top media & entertainment company hybrid out of their Burbank, CA offices! This is a once-in-a-lifetime opportunity to join the Company’s Employee Relations team, supporting key businesses including Company Entertainment & Product & Technology, Direct-to-Consumer (DTC), Corporate Marketing, and International. Our team plays a critical role in shaping a consistent and positive employee experience by partnering with employees and leaders during key moments throughout the employment lifecycle. We help foster a workplace culture that is respectful, inclusive, and aligned with the Company’s values and standards.  In this role, you will provide critical administrative and operational support to Employee Relations leaders, enabling the team to deliver exceptional service and strategic guidance across the organization. This position offers the opportunity to contribute to meaningful work that impacts employees around the world while supporting a team dedicated to maintaining a fair, respectful, and positive workplace. The Executive Assistant will support the Vice President, and Directors of Employee Relations and will be responsible for the administrative and executive support for this team and organization. The right candidate for this role is highly resilient, adaptable, and resourceful, with the ability to manage a high volume of tasks in a fast-paced environment with minimal direction. They possess a strong attention to detail, agility, sound judgment, and the ability to handle sensitive and confidential information with the utmost discretion. 

• Pay rate: $33.00-$35.00/hr based on experience

Responsibilities:  

• Proactively manages complex and highly dynamic calendars across multiple time zones, coordinating and scheduling meetings and events for senior leaders and global stakeholders
• Responsibilities include maintaining and updating the calendar for recurring and/or notable events, adjusting schedules as business needs change, coordinating logistics and invitations, audio/video conferencing set up, providing dial-in numbers, assuring necessary presentation equipment is provided, ensuring timely and effective communications, and getting visitors situated upon arrival
• Confidential data entry
• Coordinate and support the planning of moderate to complex on-site and off-site events and meetings, working with the offices of various executive levels
• Manage the planning, coordination, and execution of business travel (domestic and  international) including trip logistics/maps, itinerary, meeting coordination, remote support when executive is out of the office, with a very close eye to detail
• Building of PowerPoint decks, excel docs and communication tools to assist the executives with presentation materials Proactively anticipate scheduling issues and support executive in identifying and problem solving anticipated scheduling issues especially related to calendaring
• Organize ongoing list of open projects and status of projects to ensure alignment with the executive’s plans and deadlines.
• Anticipate executive needs and takes initiative to identify gaps or upcoming needs (travel, meetings, materials, follow-ups) and flags upcoming deadlines, conflicts, or open items before being prompted. 
• Prepare and submit expense reports in a timely manner Order supplies and process invoices and goods receipts
• Provide back-up to other assistants in neighboring departments Assist with special projects as needed
• Troubleshoot occasional facility and technology issues
• Help with scheduling events, including team building events 

Required Qualifications:

• Minimum 2 years supporting an executive in an administrative role or administrative experience in a corporate environment 
• Positive, easy-going manner, able to handle varied personalities, responsibilities and assignments 
• Creates, encourages and maintains a positive environment for all who interact with the Employee Relations team 
• Excellent typing and spelling skills with proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Smart Sheet 
• Detail-oriented with strong organizational skills. Must be able to effectively prioritize tasks and work independently in a fast-paced environment, while also proving necessary departmental support 
• Excellent written, verbal and interpersonal skills to assure successful interaction with executive and employees throughout the company and externally 
• High accuracy levels in all work solution focuses 
• Strong ability to multitask with urgency; Must demonstrate flexibility and the ability to handle uncertainties associated with a fast-paced environment 
• Strong organizational skills; maintain efficient office, files, and database and information. 
• Demonstrated ability to manage simultaneous priorities and work with a high degree of organization, attention to detail, and strong follow up and initiative skills 
• Ability to take initiative and be proactive in managing work – utilizing technical and interpersonal skills 
• Exemplary planning and time management skills 
• Set priorities, meet deadlines, operate independently, communicate readily and effectively, and follow up on assignments with minimal supervision/directions 
• Maintain stands of high integrity, impeccable moral and ethical character, discretion and strict confidentiality 
• Collaborate proactively and effectively with the broader team Ability to maintain confidentiality is paramount 
• High School degree, Bachelor’s degree strongly preferred 

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

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