Administrative Assistant - Preschool

Goddard Frisco Legacy Administrative Coordinator

The Goddard Frisco Legacy Administrative Coordinator supports the daily operations of the school by ensuring accuracy, consistency, and quality across classroom documentation, communication, and administrative systems. This role works closely with leadership and teaching staff to maintain high standards in classroom reporting, family engagement, and overall school organization.

Key Responsibilities

• Review and approve daily classroom documentation, including photos and activity reports
• Ensure all children are accurately checked in and checked out each day
• Support audits for documentation and completeness
• Support onboarding families
• Support teachers as needed in classroom with administrative support
• Audit classroom records for completeness, accuracy, and compliance
• Monitor consistency across classrooms to maintain school standards

Photo & Content Management

• Review and support social content
• Ensure all shared content is professional, engaging, and aligned with school expectations
• Organize and maintain photo archives

Family Communication

• Assist in preparing and editing school newsletters and communications
• Ensure messaging is clear, engaging, and consistent across classrooms
• Support family engagement through high-quality daily reporting

Social Media & Marketing Support

• Identify and organize high-quality photos for potential marketing and social media use
• Recommend content that highlights classroom learning and school culture
• Collaborate with leadership on promotional initiatives

Compliance & Quality Assurance

• Ensure all required daily sheets and reports are completed accurately and on time
• Follow up with staff regarding missing or incomplete information
• Maintain confidentiality and adhere to all licensing and school policies

Qualifications

• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to multitask and manage time effectively in a fast-paced environment
• Comfortable using technology and school management systems
• Ability to work collaboratively with staff and leadership

Preferred Qualifications

• Experience in early childhood education or a Goddard Frisco Legacy setting
• Familiarity with childcare management software (e.g., Brightwheel, Procare)
• Understanding of early learning frameworks, including STEAM-based learning

Work Environment

• In-person position within a Goddard Frisco Legacy setting
• Active, fast-paced environment with frequent interaction with staff and children
• Standard school operating hours with occasional additional responsibilities as needed

This role plays a critical part in ensuring operational excellence, supporting teachers, and providing families with a clear, meaningful view into their child's daily learning experience.