Senior Development Coordinator

Bring people together and create meaningful experiences that support The Museum of Flight’s mission! The Senior Development Coordinator plays a key role in creating impactful fundraising and donor experiences at The Museum of Flight. This position leads event planning and execution while managing budgets, donor stewardship, reporting, communications, and logistics to ensure successful, mission-driven events. If you’re organized, collaborative, and thrive on making events happen, this could be the opportunity for you.

Summary

The Senior Development Coordinator leads the planning, coordination, and execution of Development events. This position works closely with the Development team, senior leadership, and external partners to ensure department events are mission-driven and strategically executed. The coordinator should be detail-oriented, highly organized, and should provide excellent customer service and experience to donors, sponsors, volunteers, and vendors. Additionally, this role oversees event budgets, donor reporting (including endowment stewardship), event collateral, and event supplies.

Essential Duties & Responsibilities

Following is a summary of the essential functions for this job. Other duties may be performed both major and minor, which are not mentioned below. Specific activities may change from time to time. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions.

1. Administration & Data Management
   • Responsible for logistical, task coordination, and administrative support for daily department operations, events, programs, and projects.
   • Schedule meetings, prepare agendas, and distribute meeting materials to ensure effective coordination
   • Maintain accurate event and donor data in the CRM/database.
   • Generate reports and track metrics to support fundraising, donor stewardship, and event evaluation.
   • Support and coordinate interns and/or staff assisting with development activities.
2. Event Planning & Execution
   • Lead end-to-end planning, logistics, vendor management, and execution of fundraising, stewardship, and cultivation events in alignment with organizational goals and brand.
   • Monitor budgets, timelines, contracts, and event outcomes including RSVPs, ticket sales, and seating.
   • Provide on-site volunteer coordination and leadership during events.
3. Budget & Financial Management
   • Collaborate with leadership in ensuring accurate budgeting and forecasts for events in alignment with fundraising goals including monitoring and post event reporting on revenue/expenses, processing payments, and identifying cost-saving opportunities—while maintaining event quality.
4. Fundraising, Donor Engagement & Reporting
   • Partner with stakeholders to drive event fundraising through sponsorships, donor cultivation and recognition, including auctions, raffles, and in-kind contributions.
   • Prepare and distribute endowment reports to donors, ensuring accurate, timely, and personalized stewardship
5. Collateral & Communications
   • Develop and manage event-related collateral, including sponsorship packets, invitations, programs, signage, and digital assets.
   • Coordinate with communications/marketing teams to ensure applicable brand consistency and alignment.
   • Draft event content for email, social media, and donor communications.
   • Ensure all collateral and communications support fundraising and stewardship goals.
6. Supplies & Logistics Management
   • Maintain inventory of development and event supplies (signage, décor, collateral, auction materials, name tags, etc.).
   • Track supply usage and costs, aligning with event budgets.
   • Organize and maintain storage areas to ensure easy access and efficiency.
7. Perform other duties as assigned.

Qualifications

Education & Experience

• Associate degree in nonprofit management, communications, marketing, or related field (or equivalent experience).
• Minimum of 3 years of experience in fundraising, event management, or development, preferably in a nonprofit setting.
• Proven track record of planning and executing successful fundraising events.
• Demonstrated experience managing budgets and financial reporting.
• Experience preparing donor and endowment reports with accuracy and attention to detail.
• Experience in developing and managing event collateral and donor communications.
• Experience in volunteer recruitment, training, and management.
• Experience maintaining and managing supplies and inventory for events or development functions.

Knowledge

• Strong project management and organizational skills with ability to manage multiple priorities.
• Knowledge of donor databases/CRM (e.g., Raiser’s Edge, Salesforce, or similar).

Skills

• Excellent written and verbal communication skills; strong attention to detail.

Abilities

• Ability to work occasional evenings and weekends for events.

License & Certification

• None

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Schedule is set by the supervisor with flexibility for evening and variable hours based on Museum need.
• Able and willing to work a flexible and/or extended work week which may include some evening and/or weekend work.
• Onsite attendance is essential to perform the duties of this position.
• Little to no travel is expected for this position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift up to 30 pounds with assistance.
• Normal office conditions apply, including repetitive wrist and arm movement and long periods of sitting, or standing
• The ability to focus, bend carry, reach to the side, front and overhead, push, pull, walk, stand, twist and squat are occasional requirements in a normal office setting.
• This position requires one to be able to travel which may subject one to inclement weather, flight delays or other travel related inconveniences.

Benefits

The Museum of Flight offers full-time employees a generous and comprehensive benefits package which includes medical, dental, vision, flexible spending accounts, a 403(b) retirement plan with a 5% match after 1 year of service, Employee Assistance Program, as well as company paid life insurance, Accidental Death and Dismemberment, and long-term disability.

Paid-Time Off

Our paid time-off plans include 2 weeks of accrued sick leave and 2 weeks of vacation (80 hours each) per year, 10 paid holidays, and 2 floating holidays.

Compensation

The pay range for this position is $24.80 to $34.70 depending on experience.

If you receive an offer, your starting salary will fall within the posted range. Compensation is determined by a variety of factors, including the scope of the position, years of relevant experience, specialized skills, internal equity, market conditions, and the candidate's qualifications and ability to successfully perform the role.

Important Information

The Museum of Flight is committed to reflecting the diverse community around us. We continue to listen, learn, and implement change so that we can become a more inclusive organization that addresses bias and inequity, and better serves our communities. We highly encourage persons of color, members of marginalized communities, women, non-binary, and LGBTQIA+ individuals to apply.

Prior to hire, and only after a conditional offer of employment has been made, a background check including criminal history may be conducted consistent with applicable law, including the Washington State Fair Chance Act. Information obtained from the background check will be considered only as permitted by law and will not automatically disqualify an applicant from employment. A copy of the Washington State Fair Chance Act information sheet is available here: Washington Fair Chance Act

The Museum of Flight is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, disability, veteran’s status, sexual orientation, or gender identity/expression.

This organization participates in E-Verify.

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