Legal Secretary

Job Description

Job Description

We are looking for a Legal Secretary to support a busy legal team through a short-term contract to permanent opportunity in New Orleans, Louisiana. This position blends administrative coordination with hands-on legal support, making it ideal for someone who can manage shifting priorities while maintaining accuracy and consistency. The role will assist with court-related filings, document preparation, office operations, and general support for attorneys and paralegals in a legal services environment.

Responsibilities:

• Prepare, organize, and send legal correspondence, court documents, and other materials to the appropriate recipients in a timely manner.

• Deliver and submit documents to courts, law offices, and other external parties while ensuring deadlines and filing requirements are met.

• Support attorneys and legal staff with dictation, transcription, drafting assistance, and preparation of pleadings and related documentation.

• Manage court filings, including electronic filing and submission processes across various jurisdictions, and provide backup support to paralegal functions as needed.

• Enter time records, assist with billing-related tasks, and help maintain organized documentation for accounts receivable and cost tracking.

• Perform administrative support such as scanning, copying, large-volume print production, note taking, and maintaining well-organized files and binders.

• Assist with document review, basic legal research, exhibit preparation, and compilation of case materials for attorney use.

• Handle incoming and outgoing mail, process file intake in the file room, and keep records and physical documents organized and accessible.

• Monitor office supply levels, order needed materials, and maintain shared spaces such as the copy room and break room for daily operations.

• Experience in a Legal Secretary, Legal Assistant, or similar law office support role.
• Working knowledge of court filing procedures, including e-Filing across different courts.
• Ability to prepare, proofread, and organize legal documents with strong attention to detail.
• Proficiency in calendar coordination, administrative support, and handling multiple priorities in a deadline-driven setting.
• Experience with dictation and transcription in a legal or office environment.
• Familiarity with billing support, time entry, and general law office administrative processes.
• Strong communication skills and the ability to work effectively with attorneys, paralegals, court personnel, and external contacts.