Front Desk Executive Assistant

Job Description

Job Description

This high-profile administrative opportunity allows you to step directly into a vital operational support role for executive leadership during their busiest season. Serving as both the primary front desk presence and an essential logistical anchor, you will ensure seamless daily operations while adapting to the fast-moving priorities of a high-stakes legislative environment. This short-term contract is ideal for a poised, highly organized professional who excels at managing complex schedules and communicating across diverse team dynamics with diplomacy and absolute discretion.

The Team You Will be Joining

You will be supporting a regional office of a New Mexico state agency dedicated to optimizing the health, education, and development of infants, toddlers, and preschoolers through community-based programs. The team operates in a fast-paced environment that collaborates closely with high-level leaders, external stakeholders, and legislative officials. This group values clear communication, adaptability, and an unshakeable focus on shared service goals during periods of high activity.

Major Duties

• Manage complex executive scheduling and coordinate comprehensive calendar logistics.
• Serve as the central point of contact for the office by managing phone lines, routing correspondence, and greeting in-person visitors.
• Coordinate travel arrangements, manage office supply inventory, and execute ad hoc tasks for management, legal, and IT stakeholders.
• Prepare, edit, and proofread high-level correspondence, agency documents, and reports with a high degree of precision.

What Are We Looking For?

• High level of accuracy and attention to detail, particularly with data entry, calendar management, and document review.
• Strong proficiency across Microsoft Office Suite, including Word, Excel, Outlook, Teams, and SharePoint.
• Proven ability to maintain a calm, professional, and adaptable demeanor under pressure while navigating fast-changing priorities.
• Exceptional interpersonal diplomacy and the ability to communicate effectively with diverse, high-profile professional personalities.

Exciting Opportunity Details

• Rate: $26.50/hour
• Contract: 5 months, through December 31, 2026.
• Worksite Location: Santa Fe, NM (87501)
• Onsite Schedule: Monday–Friday, preferred hours 8:00 AM – 5:00 PM (40 hours/week)
• Parking: Available on-site, with the understanding that it becomes tighter during the legislative session

The Peak Performers Difference

• Excellent medical health, dental & vision insurance at 60 days
• Our employees may choose to participate in a 403(b) retirement plan
• Qualified applicants with chronic medical conditions and/or disabilities receive priority placement
• We pay weekly through direct deposit
• In business since 1994 and thousands of job placements

All employment offers are contingent on the successful completion of a pre-employment criminal background check, in compliance with all applicable federal and state laws.

Applicants for employment with Peak Performers must possess work authorization that does not require sponsorship for a visa now or in the future.

Peak Performers is an equal opportunity employer and will consider all applicants without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law. Peak Performers does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment servi ces.

Custom Job ID: 27-NM-AL3007

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