Quality System Document Control Administrator

Quality System Document Control Administrator

Location: Santa Clara, CA 95054 (Onsite) | Job Type: Contract

About the Role
Join a dynamic, fast-paced team as a Quality System Document Control Administrator and play a critical role in ensuring our site remains compliant, audit-ready, and efficient. In this pivotal position, you will manage Quality Management System (QMS) documentation, change management processes, and training compliance. You'll enable cross-functional teams to operate effectively in a regulated environment while gaining exposure to continuous improvement and compliance best practices.

Responsibilities

- Execute document lifecycle processes: creation, review, approval, distribution, revision, and archival in line with QMS standards
- Maintain accuracy and compliance of all controlled documents; perform periodic reviews and follow-ups with document owners
- Administer Engineering Change Order (ECO) processes, ensuring timely, complete, and compliant submissions
- Support QMS documentation structure, record maintenance, and system data integrity (PLM, ERP, LMS)
- Assign and monitor training through the Learning Management System; follow up on overdue assignments
- Generate and deliver routine reports on ECO status, document lifecycle, and training completion
- Support internal and external audits with accurate documentation and prompt record delivery
- Identify process inefficiencies; participate in and recommend continuous improvement initiatives
- Collaborate cross-functionally with Engineering, Manufacturing, and Quality teams to facilitate change management and provide guidance

Required Skills and Experience

- 2 5 years experience in document control, change management, or quality systems in a regulated environment
- Practical knowledge of QMS principles; familiarity with ISO 9001 or ISO 13485 guidelines
- Experience with Product Lifecycle Management (PLM) systems (Agile preferred) and ERP systems (Intuitive or similar)
- Strong attention to detail, data accuracy, and compliance focus
- Ability to manage multiple tasks, meet deadlines, and work independently
- Excellent written and verbal communication, organizational, and coordination skills
- Proficiency in Microsoft Office tools including Word, Excel, Outlook, and SharePoint

Preferred Skills

- Associate s or Bachelor s degree in Business, Engineering, Life Sciences, or related field
- Experience supporting audits and working in both office and manufacturing environments

Benefits

- Gain exposure to industry-leading QMS and compliance practices
- Be part of a collaborative, supportive team dedicated to operational excellence
- Opportunity to develop your career in quality systems and regulated industries
- Modern workspace with cross-functional interaction across Engineering, Manufacturing, and Quality teams

How to Apply
Ready to make an impact in a regulated, dynamic environment? Submit your updated resume and a brief cover letter highlighting your experience in document control and quality systems.

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