Executive Assistant/ Personal Assistant

Executive Assistant/ Personal Assistant

Full executive calendar management protect time, prioritize, reschedule proactively

Handle correspondence, meeting prep, agendas, follow-ups, and deadlines

Assist with operational projects across multiple entities

Track invoices, payables, expenses, renewals, and recurring obligations

Light bookkeeping support (QuickBooks/Acumatica familiarity preferred)

Manage working relationships with vendors, professional partners, and civic organizations

Help manage involvement in philanthropic, nonprofit, and charity initiatives

Prepare presentations, reports, and communications on behalf of the executive

Serve as primary organizer and coordinator of home needs

Oversee all house vendors (maintenance, landscaping, cleaners, repairs)

Manage deliveries (FedEx, UPS, Amazon) and returns

Schedule home appointments: repairs, service, insurance reviews, warranties, etc.

Run personal errands, grocery runs, and shopping as needed

Source and manage vendors for organization projects (garage, pantry, rooms)

Help maintain an orderly household calendar (appointments, school, events)

Assist spouse with task lists, scheduling, and project follow-through without inserting into email streams

Send daily reporting + tomorrow's plan, clearly and concisely

Support event and party planning get best pricing, maximize value

Handle community service scheduling and follow-through Book domestic and international travel

Coordinate lodging, vehicles, reservations, excursions, and budgets

Support family and office remotely when travelers are out of state

Dependable, accountable, and reliable

Persistent doesn't drop balls or wait for reminders Holds high standards and maintains professionalism Proactive, organized, builder of structure

Unafraid to call out issues or make suggestions respectfully

Base salary up to 120k plus full benefits.