Office Manager (Commercial General Contractor)

Office Manager (Commercial General Contractor)

Location: Palm Beach Gardens, FL

Salary: $25–$35/hour, depending on experience

Please make sure you read the following details carefully before making any applications.

About TrueBuild Group

TrueBuild Group is a growing commercial general contractor specializing in private and public-sector construction projects throughout South Florida. Our work includes new construction, renovations, municipal facilities, water and wastewater infrastructure, libraries, community centers, parks, and other commercial projects.

We are looking for an experienced and highly organized Office Manager to become an integral part of our growing team.

What You'll Do

This is a full-time, on-site position at our Palm Beach Gardens office. The Office Manager will oversee the day-to-day administrative and accounting functions of the company while supporting preconstruction and project operations.

Key responsibilities include:

• Office Administration: Manage correspondence, documentation, scheduling, reminders, and general day-to-day office operations.
• Accounts Payable & Receivable: Process vendor and subcontractor invoices, customer billing, payments, and maintain accurate financial records.
• Payroll & Certified Payroll: Process weekly employee payroll and prepare certified payroll documentation for applicable public projects.
• Subcontract Administration: Prepare and maintain subcontract agreements, vendor documentation, COIs/insurance requirements, and related records.
• Lien Releases & Notices: Track and manage lien releases, Notices to Owner, and other required payment documentation.
• Preconstruction & Bid Coordination: Review bid requirements, organize bid documents, coordinate subcontractor proposals and bid bonds, and assist with timely bid submissions.
• Permitting & Inspections: Coordinate permit applications, inspections, and related communication with municipalities. xhyhwjd
• Project Administration: Support project managers and field staff with documentation, subcontractor/vendor coordination, and other administrative needs.

What We're Looking For

• Previous office administration, accounting, or construction administration experience
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• QuickBooks experience required
• Familiarity with construction terminology and documentation
• Previous experience with a general contractor or construction company strongly preferred
• Experience with AP/AR, payroll, subcontract administration, or project accounting preferred
• Certified payroll and public-sector construction experience is a plus
• Bluebeam experience is a plus
• Associate's degree in Business Administration, Accounting, Construction Management, or related field preferred

Compensation & Benefits

• Compensation: $25–$35/hour, depending on experience
• Bonus: Eligible for performance-based bonuses and annual performance reviews
• 401(k): Company retirement plan with 3% company match
• Paid Time Off: Sick days and paid vacation days
• Paid Holidays: Company-observed holidays
• Professional Development: Training and professional development opportunities
• Mileage: Business mileage reimbursement as applicable