Schedule Coordinator

The Scheduling Coordinator works closely with a team of recruiters in a fast-paced recruiting organization and plays a key role in supporting end-to-end recruiting activities. This role manages interview logistics, maintains candidate records, and helps build strong candidate relationships, often providing candidates with their first impression of the organization. The position is ideal for someone who is highly organized, enjoys working with both internal stakeholders and external candidates, can shift priorities quickly, and wants to broaden their experience in a top-tier talent acquisition environment.

Responsibilities

• Schedule interviews and phone screens, working directly with candidates and hiring teams to ensure timely and accurate coordination.

• Arrange travel logistics for visiting candidates when needed, ensuring a smooth and professional interview experience.

• Update candidate records and job postings in recruiting systems to maintain accurate and current information.

• Confirm new hires in the recruiting systems and support the onboarding process by ensuring all details are captured correctly.

• Provide follow-up correspondence to candidates regarding their recruiting status via phone and email in a timely and professional manner.

• Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.

• Coordinate post-interview debrief meetings, including scheduling attendees and preparing debrief materials.

• Identify opportunities to improve the candidate experience and increase scheduling efficiency, and share recommendations with the team.

• Assist in the coordination and execution of other recruiting activities and projects as needed to support the broader talent acquisition function.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.

• Demonstrated experience in office or administrative work, including managing schedules and appointments.

• Proficiency with Microsoft Word, Excel, and PowerPoint.

• Strong attention to detail and accuracy when handling candidate information and scheduling tasks.

• Experience supporting recruiting or talent acquisition activities.

Work Environment

This role is based 100% in the office, and the Recruiting Coordinator is expected to work all 8 hours on-site each workday. The environment is fast-paced and quickly changing, centered around a high-performing recruiting team that relies on collaboration, clear communication, and strong organizational practices. The position involves daily use of standard office technologies, including Microsoft Word, Excel, and PowerPoint, as well as recruiting and scheduling systems. The successful candidate will be responsible for arranging their own parking and transportation to and from the office.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Oct 5, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.