Accounts Payable Specialist

Accounts Payable SpecialistJOB STATUS: OPEN POSTING DATE: 07/23/2026 CLOSING DATE: 08/05/2026 04:00 PM POSTING NUMBER: 054700 LOCATION: Admin Finance Office - 727 POSITION TITLE: Accounts Payable Specialist
JOB DESCRIPTION:
The position is responsible for administering and managing the district's purchase card program, including issuing cards, tracking usage, and ensuring compliance with established guidelines. This role supports the Accounts Payable (AP) Coordinator in resolving payment discrepancies, vendor inquiries, and other more complex financial issues along with monitoring and reconciling outstanding checks, following up on uncashed or returned payments as necessary. The Accounts Payable Specialist will support the overall accounts payable process to ensure timely and accurate payments to vendors.
DUTIES and RESPONSIBILITIES:

1. Assist Accounts Payable Coordinator with routine tasks.
2. Plan and evaluate work for timely vendor payments.
3. Process Procurement Card transactions, ensuring compliance with district policies and procedures.
4. Monitor outstanding checks list and submit required reports for Texas unclaimed property.
5. Receive and maintain file of all outstanding purchase orders.
6. Match invoices to outstanding purchase orders and process payment.
7. Balance weekly check run as necessary.
8. Maintain and research aging purchase orders and invoices.
9. Answer vendor questions regarding Vendor Access Center.
10. Conduct post-audit of weekly check run by examining, and verifying invoices to actual payment data for accuracy prior to checks being released for payment.
11. Review vendor statements and research any unpaid items.
12. Contact vendors to resolve problem invoices.
13. Contact originators of purchase orders to resolve payable problems with purchase order and invoices.
14. Perform necessary procedures to determine year end accrual.
15. Review bids for contractual fulfillment and discuss with purchasing department when necessary.
16. Maintain effective working relationships with other personnel, teachers, school administrators, vendors and the public
17. Maintain confidentiality.
18. Regular attendance.
19. Other tasks as assigned.

EXPERIENCE:

• Working in an office setting, with previous routine bookkeeping assignments

QUALIFICATIONS:

Education/Certification:

• Associates degree in related field. Combination fo education/training and related work experience may substitute for the degree

Special Knowledge/Skills:

• Ability to communicate effectively (verbal and written)

• Ability to understand and follow oral and written instructions and to maintain records

• Ability to interpret policy, procedures, and data

• Ability to meet deadlines and manage interruptions

• Good analytical and communications skills

• Proficient in Excel, Word, Outlook, 10-key by touch and computer data entry

• Flexible and adaptable to changes in procedures or work structure

CONTACT INFORMATION:
Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Moderate standing, lifting and stooping. Frequent sitting and typing. Repetitive hand motions; prolonged used of computer.
APPLY TO:
To apply for this position, click "login" above. Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Directors have requested no telephone calls, please.
SALARY:
PAY GRADE: AS-7 - Minimum hourly rate - $24.50.
DAYS: 226 START DATE: 2026-2027 School Year