Administrative Assistant

Job Description

Job Description

Title: Administrative Assistant
Pay rate: $26.25 per hour
Work Location: In-person only (remote work not available) in Oakland, CA
Assignment Duration: Up to 6 months, with potential extension or temp-to-hire opportunity

Work Schedule:
Monday - Friday 8:30am-5pm
• Every other Friday off unpaid on the days taken off

Position Overview
Provides confidential administrative and clerical support to department leadership, assisting with daily operations, reporting, and coordination while maintaining a high level of professionalism and confidentiality.

Key Responsibilities
• Relieves administrators of a variety of administrative and clerical responsibilities
• Receives, greets, and screens visitors and telephone calls; makes appropriate referrals
• Conducts special studies and prepares administrative reports
• Types reports, correspondence, and procedural memoranda
• Communicates information regarding established agency programs and procedures
• Assists department directors with administrative problems and procedural matters
• Studies and evaluates operating programs and procedures; assists with implementing new programs and processes
• Independently analyzes data and prepares related materials
• Assists with budget preparation
• Prepares reports; monitors attendance records; processes industrial claims and certain payroll-related functions
• Maintains confidential and administrative files

Minimum Qualifications
• Graduation from high school and completion of 48 semester units of general education from an accredited college or university
• Two years of responsible professional experience providing executive-level administrative support, including data analysis and report preparation
• Equivalent combinations of education, training, and experience will be considered

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $26.25 per hour

Search managed by: Tiffany Duong

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.