Reception Administrative Assistant

Job Description

Job Description

SMI Security Services – Corporate Office
Location: Doral, FL
Schedule: Monday–Friday | 8:00 AM – 5:00 PM
Pay: $18.00 per hour
Employment Type: Full-Time

Join Our Growing Team!

SMI Security Services is seeking a professional, organized, and energetic Administrative Assistant to join our Corporate Office in Doral. This position is ideal for someone who thrives in a fast-paced environment, enjoys interacting with people, and has exceptional organizational and administrative skills.

As the first point of contact for our company, the Administrative Assistant will serve as the face of SMI Security Services, creating a welcoming and professional experience for employees, applicants, clients, and visitors. This role works closely with our Operations, Recruitment, and Human Resources departments to ensure the day-to-day administrative functions of the office run efficiently.

We are looking for a self-motivated individual who can multitask, maintain confidentiality, and provide outstanding customer service while supporting multiple departments.

Key Responsibilities

• Welcome and assist applicants, employees, clients, vendors, and visitors in a professional and courteous manner.
• Answer and direct incoming phone calls and emails.
• Provide administrative support to the Operations, Recruitment, and Human Resources teams.
• Schedule interviews, orientations, meetings, and employee appointments.
• Maintain employee personnel files and confidential company records.
• Assist with new hire onboarding and employment documentation.
• Verify and organize employment paperwork for accuracy and compliance.
• Prepare correspondence, reports, spreadsheets, and other business documents.
• Maintain office filing systems, both electronic and paper.
• Monitor office supplies and coordinate inventory and purchasing.
• Assist with employee communications and company announcements.
• Enter and maintain accurate data in company databases and systems.
• Support recruiting efforts by communicating with applicants and coordinating interview schedules.
• Assist management with special projects and administrative tasks as assigned.
• Maintain a clean, organized, and professional reception area.

Required Qualifications

• High School Diploma or GED required.
• Minimum of one (1) year of administrative or office support experience preferred.
• Bilingual (English and Spanish) required.
• Strong computer skills with proficiency in:
• • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • Adobe PDF
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Professional appearance and positive attitude.
• Excellent customer service and interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality with sensitive employee and company information.
• Dependable with excellent attendance and punctuality.

Preferred Skills

• Experience working in Human Resources, Recruiting, Security, or Staffing environments.
• Knowledge of employment documentation and onboarding procedures.
• Experience maintaining confidential personnel files.
• Familiarity with scheduling software and applicant tracking systems.
• Ability to solve problems independently and exercise sound judgment.
• Strong teamwork and collaboration skills.
• Ability to adapt quickly to changing business needs.
• Professional telephone etiquette.
• Strong data entry and typing skills.

Why Join SMI Security Services?

• Competitive pay
• Monday–Friday schedule with weekends off
• Professional office environment
• Opportunities for career growth and advancement
• Collaborative and supportive leadership team
• Gain experience working with Operations, Human Resources, and Recruiting
• Be part of a company committed to professionalism, integrity, and exceptional customer service

Equal Employment Opportunity

SMI Security Services is an Equal Opportunity Employer. We are committed to creating an inclusive workplace where all qualified applicants receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local law.

Employment offers are contingent upon successful completion of all required pre-employment screenings, employment eligibility verification, reference checks, and any other company or client-required hiring requirements.

SMI Security Services is committed to maintaining a drug-free, professional, and respectful workplace. Reasonable accommodations are available for qualified individuals with disabilities in accordance with applicable laws.

If you are organized, professional, bilingual, and enjoy supporting a dynamic team, we encourage you to apply today and become part of the SMI Security Services family!