Accounting Administrator

The Accounting Administrator is responsible for supporting the company's accounting and administrative functions through accurate financial data entry, accounts payable processing, account reconciliations, vendor communications, and general accounting support. This role works closely with the Financial Administrator and Administrative Manager to ensure timely and accurate financial reporting, month-end close processes, and efficient office operations. Essential Duties and Responsibilitie s Accounts Payable Administrati onMonitor and manage the Accounts Payable email inbo x.Receive, review, and process vendor invoices accurately and timel y.Verify appropriate approvals prior to payment processin g.Ensure all expenses are properly coded and categorized within the accounting syste m.Maintain organized vendor records and invoice documentatio n.Respond to vendor inquiries regarding payments, credit terms, and account statu s.Process employee reimbursements and maintain supporting documentatio n. Accounting Supp ortEnter accounting transactions into QuickBooks and other company syste ms.Maintain the integrity and accuracy of financial records and accounting da ta.Record receipts and perform required accounting entri es.Reconcile inventory transactions and related accoun ts.Prepare reports and analysis as requested by manageme nt.Support special accounting and administrative projec ts. Reconciliations and Month-End C loseAssist with monthly and year-end closing procedu res.Reconcile bank accounts and investigate discrepanc ies.Reconcile corporate credit card statements and supporting recei pts.Verify accuracy of financial records prior to closing peri ods.Support preparation of financial reports and schedu les. Administrative Su pportProvide general assistance to the accounting and administrative t eams.Assist with various operational and administrative t asks.Support purchasing activities in coordination with Produc tion.Assist with field payroll data collection and proces sing.Support fleet management administration, including recordkeeping and repor ting.Help maintain an organized and professional office environ ment. Qualific ations Education and Exp erienceAssociate's degree in Accounting, Business Administration, Finance, or related field pre ferred.Minimum of 2 years of accounting, bookkeeping, accounts payable, or administrative accounting experience pre ferred.Experience with QuickBooks re quired.Construction, landscaping, or service industry experience pre erved. Knowledge, Skills, and A bilitiesStrong understanding of accounts payable and basic accounting pri nciples.High level of accuracy and attention to detail.Ability to maintain confidentiality of financial and employee info rmation.Strong organizational and time management skills.Ability to multitask and prioritize competing de skills.Ability to work independently and as part of a team.Strong problem-solving and analytical ab ilities.Commitment to accuracy, accountability, and continuous impr ovement. Technic al SkillsProficient with Microsoft Office Suite, including Excel, Word, Outlook, a nd Teams.Experience with Aspire Landscape Software p referred.Proficiency with QuickBook s Online.Ability to quickly learn and adapt to new software and technology p latforms. Other Re quirementsValid Texas Driver's License with an acceptable drivi ng record.Ability to work in a fast-paced and professional en vironment.Positive attitude with a proactive, self-starte r mindset.Demonstrates pride and ownership in wor xpectationsThe Accounting Administrator is e xpected to:Process vendor invoices accurately a nd on time.Maintain current and accurate accounti ng records.Complete reconciliations within established deadlines.Support timely month-end and year-end close processes.Maintain professional relationships with vendors and internal d epartments.Ensure compliance with company policies and accounting procedures.Demonstrate reliability, accountability, an d teamwork.Continuously seek efficiencies and process im #J-18808-Ljbffr McFarlin Stanford