Office Assistant

Job Description

Job Description

At Kelly ® Professional & Industrial, we’re passionate about helping you find a job that works for you. How about this one? We're seeking a Office Assistant  to work at a local company in  Lakeland, FL 33809. 

• Schedule: Monday - Friday | 8:00am to 5:00pm
• Pay Rate: $25.00 an hour
• Temp to hire
• Access to outstanding Kelly perks via -mykelly/perks/

Job Summary:
We are seeking a professional and organized HOA Office Assistant to provide essential administrative and office support for our community. You will serve as the primary point of contact for homeowners, Board members, vendors, and other stakeholders, ensuring the community’s operations run smoothly. The ideal candidate is a proactive communicator who excels at balancing administrative tasks with financial responsibilities and community relations.

Key Responsibilities:

• Administrative Support: Manage day-to-day office operations, including answering phones, responding to emails, and greeting visitors with a professional demeanor.
• Stakeholder Liaison: Act as the central point of contact for the Board of Directors, homeowners, and contractors to resolve inquiries and facilitate communication.
• Documentation & Reporting: Prepare professional letters, community notices, reports, and spreadsheets. Maintain accurate physical and digital filing systems.
• Calendar Management: Schedule meetings, manage office calendars, and coordinate community events or board meetings.
• Financial Duties: Process invoices, homeowner payments, and receipts. Perform data entry and maintain accurate financial records using QuickBooks .
• Office Management: Execute all other duties typical of an HOA Office Manager to ensure the facility and community interests are well-maintained.

Required Skills & Qualifications:

• Software Proficiency: Expert knowledge of QuickBooks and Microsoft Office (Word, Excel, Outlook) is required.
• Financial Literacy: Solid understanding of basic bookkeeping principles and financial document processing.
• Exceptional Organization: High attention to detail with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Independent Work Ethic: Proven ability to work independently with minimal supervision while maintaining high productivity.
• Education: High School Diploma or equivalent required.

Preferred Qualifications:

• Previous experience in HOA property management or real estate.
• Experience working directly with a Board of Directors .
• Familiarity with HOA-specific accounting and governing documents.

Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be a Office Assistant  today!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Trust the office staffing pioneer.

Finding the right job isn’t always easy. Kelly® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs-so you could say we’re pretty good at it!

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.