Shipping & Receiving Coordinator

The Shipping Coordinator is responsible for checking-in, checking-out, and coordinating the overall loading of customers' trucks using bills of landing (BOLs) for shipments. Additionally, this position is responsible for maintaining constant contact with customers, dispatch and sales via email and telephone regarding orders.


Essential Responsibilities :

• Receive (check-in) customer trucks.
• File bills of lading (BOLs).
• Match and verify customer purchase orders.
• Dispatch trucks to proper loadout station or area.
• Ensure customers are loaded with correct order and proper sand grade.
• Record the weights (check-in weight and check-out weight) of each truck upon check-out.
• Clear (check-out) trucks once loaded.
• Monitor silo inventories and schedule trucks accordingly based on silo levels, as it pertains to proper Production Planning.
• Responsible for all relevant data entry via Excel or similar software.
• Ensure proper scheduling in accordance with company standards and processes.
• Work closely with Lab/Loadout regarding coordination of orders, loading trucks and processing BOLs for shipments.
• Create/run End-of-Day (EOD) Reports.
• Perform other duties as assigned.

Education and Experience :

• High School Diploma or equivalent experience required.
• Bachelor's degree preferred.
• 1 year experience in a coordinator, specialist, or similar role responsible for data entry and accuracy.
• 1 year experience with Microsoft Word, Excel, Power Point, or similar software required.
• 1 year experience in a Supply Chain, Logistics, or similar field preferred.

Knowledge, Skills, and Abilities:

• Must be able to communicate effectively in English, using both written and spoken forms of communication.
• Basic computer processing skills.
• Attention to detail.
• Strong work ethics of integrity and honesty; strives for excellence in all activities employing accompanying communication.
• Ability to sit, stand, reach and squat, and climb.
• Ability to use standard office equipment such as laptops, photocopiers/scanners, and smartphones.
• Evening and weekend work may be required as job duties demand.
• Ability to lift up to 15 pounds .
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and is subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.

We are an equal opportunity employer and do not make employment decisions based on a person's race, color, religion, sex, gender, sexual orientation, age, national origin, ancestry, disability, veteran status, or any other protected category under applicable federal, state, and local laws.