Catering & Conference Services Coordinator

Job PostingSummaryThis position is a combination of Catering Sales and Conference Services. Through the guidance of the Director of Catering & Conference Services and Director of Group Sales this position will sell Food & Beverage and services for groups. In addition, this position is the primary Conference Services contact for all groups.Essential Duties & ResponsibilitiesIncludes the following, but not limited to as other duties may be assigned. This position will focus on Catering Business and Conference Services.Provides coordination and servicing of convention and group businessProspect and solicit new business and maintain repeat client relationships.Conducts creative site inspections that deliver an exciting and memorable visit and addresses the clients needsWorks with and makes recommendations to clients to prepare menus and floor plans and assists them in other needs such as flowers, photographers, and entertainmentPrepare catering proposalsCoordinates and services convention business from the time of assignment through meeting dates until final payment of accountContribute effective ideas to client strategic planning and analysis processesEnsure all activities and services are performed to planned specifications to help ensure guest satisfaction and repeat businessResponsible for arranging all food & beverage details for functions assignedCoordinates and supervises the preparation, presentation, and service of food and beverage products of functions to ensure highest quality at all timesEnsures that all BEOs and paperwork has been completed properly and on a timely basisEnsures proper billing to guest folios and master accountsContributes to increase Hotel Revenues by selling above contracted food and beverage minimums and ancillary income sourcesContribute to overall team success by identifying problems and proactively seeking out methods to improve self-performance and/or efficiency of an operation or taskWorks closely with the Banquet ManagerMust be able to work a flexible schedule including Holidays and WeekendsAdheres to all Trump International Beach Resort Safety and Sanitation Guidelines.QualificationsEDUCATION / EXPERIENCEThe requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.At least 1 year working in a catering office.Four-year degree in hospitality or other business related field desired.REQUIREMENTSPhysical demands While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk and hearThe employee is frequently required to use hands to finger, handle, or feel objects, tools, or controlsPosition may require reaching with hands and armsCommunication Ability to communicate, both verbally and written, effectively with guests, vendors and co-workersMust read, write and speak the English language fluentlyKnowledge of Spanish helpfulComputer skills Strong Microsoft Office skills with emphasis on Excel, Delphi experienceWORK ENVIRONMENTThe work environment characteristics described here are representative of those that an employee must be able to handle to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform in this environment.Noise level in the work environment is usually moderate.