Law Office Manager

Job Description

Job Description

We are seeking a professional and highly organized Law Office Manager to join our fast-paced law firm specializing in a variety of legal practice areas including Corporate, Family, Criminal, Immigration, and Federal Law among others. The ideal candidate will have prior office management experience, proficiency with QuickBooks, and the ability to handle a high volume workload while managing a medium-sized team of 6-10 members. Strong communication skills and multitasking abilities are essential for efficiently supporting attorneys and ensuring smooth office operations in a dynamic legal environment.

Responsibilities

• Answer, screen, and direct incoming phone calls professionally
• Greet clients and visitors ensuring a welcoming experience
• Schedule appointments and maintain attorney calendars, monitoring deadlines
• Create, organize, and maintain client files
• Perform clerical duties including scanning, copying, faxing, and filing
• Coordinate incoming and outgoing mail and deliveries
• Respond to caller inquiries and accurately relay messages
• Collaborate with team members and support administrative functions as needed
• Manage billing including client collections and retainer agreements
• Make entries into QuickBooks for client account payables and receivables
• Ensure compliance with Florida Bar rules on IOLTA Trust accounts
• Handle additional administrative tasks as assigned

Preferred Qualifications

• 2+ years of experience in office management

\nCompany Description

Firm Overview: Miami, Florida, Lawyers With 36 Years of Success:
Matters of immigration law can carry high stakes. Even an innocent error can cause delay or denial of a client's immigration application. The best way to prevent mistakes is to work with an experienced immigration firm. At the Law Offices of Rhonda F. Gelfman, P.A., we've been helping clients with their immigration issues for over 36 years. Paying close attention to details, we use our in-depth knowledge and experience to provide clients with excellent service and professional legal guidance to help them achieve their immigration goals. Through careful examination of their immigration issues we analyze and determine eligibility for various types of immigration benefits. Together, we can help them build a plan for success. We also handle Civil, Criminal, Federal, Family, Home Owner Association and medical malpractice cases. Join a winning firm to help Florida clients today.

Company Description

Firm Overview: Miami, Florida, Lawyers With 36 Years of Success:\nMatters of immigration law can carry high stakes. Even an innocent error can cause delay or denial of a client's immigration application. The best way to prevent mistakes is to work with an experienced immigration firm. At the Law Offices of Rhonda F. Gelfman, P.A., we've been helping clients with their immigration issues for over 36 years. Paying close attention to details, we use our in-depth knowledge and experience to provide clients with excellent service and professional legal guidance to help them achieve their immigration goals. Through careful examination of their immigration issues we analyze and determine eligibility for various types of immigration benefits. Together, we can help them build a plan for success. We also handle Civil, Criminal, Federal, Family, Home Owner Association and medical malpractice cases. Join a winning firm to help Florida clients today.