Accounts Payable Specialist

Job Description

Job Description

ABOUT THE POSITION

Aldana Contracting is seeking an experienced, highly organized, and trustworthy Financial Controller to join our growing construction company.

We are looking for someone with 2–5 years of hands-on accounting experience, particularly in Accounts Payable and/or Accounts Receivable, who is comfortable working in a busy accounting office and managing multiple financial responsibilities with accuracy and discretion.

This is a great opportunity for someone who enjoys transactional accounting, is extremely detail-oriented, and wants a stable, long-term position where they can take ownership of their responsibilities and become an integral part of our company.

The ideal candidate will have strong accounting knowledge, excellent organizational skills, and the ability to independently identify discrepancies, follow up on outstanding items, and ensure that financial records and payments are accurate.

This is not an entry-level position. Prior hands-on Accounts Payable and/or Accounts Receivable experience is required.

KEY RESPONSIBILITIES

Accounts Payable & Vendor Management

• Process vendor invoices accurately and timely.
• Review invoices for proper documentation, approvals, and accuracy.
• Verify invoices against applicable contracts, purchase orders, estimates, work performed, and supporting documentation.
• Prepare and process vendor payments.
• Maintain accurate and organized vendor records.
• Reconcile vendor statements and resolve discrepancies.
• Communicate professionally with vendors regarding invoices, payments, and account questions.
• Confirm that subcontractor billing accurately reflects work completed.
• Review supporting documentation, change orders, contracts, and applicable approvals.
• Communicate with project managers, superintendents, subcontractors, vendors, and internal staff regarding billing and payment questions.
• Ensure subcontractors are paid accurately and timely once all required documentation and approvals have been received.
•  

Accounts Receivable

• Record and apply customer payments.
• Prepare customer invoices and statements.
• Monitor outstanding receivables and follow up on past-due accounts.
• Reconcile customer accounts.
• Research and resolve payment and account discrepancies.
• Maintain accurate customer account records.

General Accounting

• Assist with bank and account reconciliations.
• Maintain accurate and organized accounting records.
• Assist with month-end accounting procedures and reporting.
• Research and resolve accounting discrepancies.
• Maintain confidentiality of company financial information.
• Communicate effectively with management, employees, vendors, customers, and subcontractors.
• Perform other accounting and financial duties as needed.

QUALIFICATIONS

Required

• 2–5 years of hands-on Accounts Payable and/or Accounts Receivable experience required.
• Experience processing invoices, payments, cash receipts, and account reconciliations.
• Experience working in an accounting department or similar business environment.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities in a busy office environment.
• Comfortable researching discrepancies and asking questions when something does not look right.
• Strong written and verbal communication skills.
• Ability to work independently and take ownership of assigned responsibilities.
• Strong computer and organizational skills.
• Must be dependable, punctual, honest, and trustworthy.
• Must be comfortable handling confidential financial information.

Preferred

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• MBA or advanced degree preferred.
• Construction accounting experience strongly preferred.
• Experience working with subcontractors, construction invoices, pay applications, or job costing is a significant advantage.
• Experience with accounting software, Quickbooks, Buildertrend,  and Microsoft Excel.

THE IDEAL CANDIDATE

We are looking for someone who is:

HONEST & TRUSTWORTHY
You will have access to sensitive financial information and will be entrusted with significant financial responsibilities.

DETAIL-ORIENTED
You notice when numbers, invoices, payments, or documentation don't add up and take the initiative to investigate.

DEPENDABLE
We are looking for someone who wants a long-term career with our company and can be counted on to consistently fulfill their responsibilities.

ORGANIZED
You can manage multiple vendors, customers, invoices, payments, projects, and deadlines without losing track of the details.

PROACTIVE
You don't simply process paperwork. You recognize problems, ask questions, follow up, and help prevent issues before they become larger problems.

PROFESSIONAL
You will communicate regularly with subcontractors, vendors, customers, employees, project management, and company leadership and must represent Aldana Contracting professionally.

WHAT WE OFFER

• Full-time salary position
• Monday–Friday, 8:00 AM–5:00 PM
• Stable, long-term employment opportunity
• Professional, in-office work environment
• Opportunity to take ownership of the accounting function
• Opportunity for long-term growth within a growing construction company
• Health insurance
• Paid Time Off 

APPLICATION REQUIREMENTS

Applicants will be asked to provide:

• Current resume
• Professional references
• Relevant employment history
• Education and accounting credentials

A background check and professional reference check will be required as part of the hiring process.

Aldana Contracting is looking for a long-term addition to our team. If you are an experienced accounting professional who takes pride in accuracy, integrity, organization, and getting the job done correctly, we would like to hear from you.

Apply today to join Aldana Contracting.