Administrative Specialist

Job Description

Job Description

Administrative Specialist

Operations • Logistics • Office Coordination • Employee Support

We are seeking a highly organized, proactive, and detail-oriented Administrative Specialist to support daily operations across multiple departments. This is a key role within the company that helps keep projects, shipments, communication, onboarding, reporting, and administrative processes running smoothly.

 
This position is ideal for someone who thrives in a fast-paced environment, takes ownership of responsibilities, communicates well across teams, and enjoys creating structure and organization. We are looking for someone who anticipates problems before they happen — not someone who simply waits for tasks to be assigned.

Key Responsibilities

·         Coordinate freight, LTL shipments, pickups, and deliveries

·         Track shipments and communicate delays or issues proactively

·         Support purchasing, warehouse, accounting, and office operations

·         Coordinate new employee onboarding and required documentation

·         Maintain PTO calendars and scheduling visibility

·         Monitor company vehicle reporting through Motive

·         Assist with credit checks and new customer setup

·         Manage company apparel ordering and employee distribution

·         Support planning and coordination of company events

·         Process temporary labor timecard reporting accurately and timely

·         Answer incoming calls and support customer/vendor communication

·         Handle incoming mail, checks, filing, and document organization

·         Maintain organized digital and physical recordkeeping systems

What We’re Looking For

·         Strong organizational and multitasking skills

·         Excellent communication and follow-through

·         Ability to prioritize and manage multiple responsibilities

·         High attention to detail and accuracy

·         Professionalism and responsiveness

·         Strong sense of ownership and accountability

·         Ability to identify issues early and help drive solutions

·         Comfortable working across departments and supporting multiple teams

·         Proficiency with Microsoft Office 

·         Experience with Sage, logistics coordination, administrative support, or operations preferred

Success in This Role Looks Like

·         Problems are identified early and handled proactively

·         Information flows clearly between departments

·         Shipments, schedules, and records stay organized and visible

·         Employees, customers, and vendors receive timely communication

·         Administrative processes are completed accurately without gaps

Benefits:

·         Company paid health insurance

·         Paid Holidays

·         Tiered Paid Vacation Time Off based on years of experience

·         Retirement program with company match after 1 Year of Service

About Prestige ( goprestige.com )

·         Established in 1970, Prestige Sales Company Inc. (Prestige) is a premier storage and material handling equipment provider located in Chattanooga, Tennessee (with a regional sales office in Marietta, Georgia). Whether it be pallet rack, shelving, automated storage equipment, mezzanines, modular offices, guard rail, or one of our other product offerings, Prestige prides itself on partnering with customers on every step of the process from concept and design to installation and aftermarket service. While focused primarily on projects in the southeast, Prestige works on engagements nationally. From stock orders to completely revamping operations, no job is too big or too small. Our name is known in the industry because of our experience across the myriad of storage needs in today's world, our partnerships with industry leading suppliers, and our commitment to excellence in everything we do. We are looking for talented and motivated people to join our team and help continue our growth.

Why Join Us

·         Stable and growing company

·         Team-oriented environment

·         Opportunity to take ownership and make an impact

·         Variety of responsibilities with no two days the same

·         Supportive leadership and collaborative culture

To apply, please submit your resume along with a brief summary of your experience and why you feel you would be a strong fit for this role.