Accounting & Finance Specialist

Department: Accounting & Finance
Reports to: Accounting Manager

Location: Suwanee, Georgia

Position Summary

The Accounting & Finance Specialist supports the company’s U.S. and Canadian operations through day-to-day accounting, account reconciliations, inventory ledger reviews, and financial reporting. This position handles accounts payable, assists with accounts receivable and collections, and supports month-end closing, budgeting, and basic financial analysis under the direction of the Accounting Manager.

Key Responsibilities

Accounts Payable, Accounts Receivable & Bookkeeping

• Process vendor invoices and bills, maintain accurate accounts payable records, and assist with payment processing in accordance with established approval procedures.

• Assist with customer invoicing, payment posting, and customer account maintenance.

• Review and reconcile AP and AR records for U.S. and Canadian operations, and investigate and resolve discrepancies involving invoices, payments, and account balances.

• Prepare and send monthly customer statements, monitor outstanding receivables, and follow up professionally with customers regarding past-due invoices and payment status.

• Perform general bookkeeping and data entry, and maintain organized accounting records and supporting documentation.

Account Reconciliations & Closing Support

• Assist with bank, credit card, and general ledger account reconciliations, including investigating and resolving differences.

• Prepare routine journal entries and supporting schedules for accruals, prepaid expenses, and other adjustments for review by the Accounting Manager.

• Support month-end and year-end closing activities by reviewing account balances, verifying transaction records, and preparing required schedules and documentation.

Inventory & Cost Accounting Support

• Review inventory ledgers for U.S. and Canadian operations to verify that receipts, shipments, adjustments, and balances are accurately recorded.

• Assist with reconciling inventory records to the general ledger and coordinate with operations and logistics personnel to investigate and resolve discrepancies.

• Assist with reviewing product cost records and preparing supporting schedules for inventory valuation and cost of goods sold.

Financial Reporting, Budgeting & Analysis

• Assist with preparing monthly financial reports, including income statements, balance sheets, and related supporting schedules.

• Compile and verify financial data for management reporting, annual budgets, and periodic forecasts.

• Prepare basic budget-to-actual comparisons and assist with identifying and explaining significant revenue and expense variances.

• Support short-term cash flow forecasting by tracking expected customer collections, scheduled payments, and available cash balances.

Accounting Controls & General Support

• Prepare accounting schedules and supporting documentation requested by external accountants, auditors, and tax preparers.

• Follow established accounting policies and approval procedures, and help identify opportunities to improve record accuracy and workflow efficiency.

• Provide general accounting and finance support to the Accounting Manager and assist with other administrative duties as assigned by management.

Required Qualifications

• Basic understanding of accounts payable, accounts receivable, bookkeeping, journal entries, account reconciliations, inventory records, and financial statements.

• Proficiency in Microsoft Excel and Microsoft Office, including the ability to organize, compare, and reconcile financial data.

• Strong attention to detail, organizational skills, and the ability to investigate discrepancies and follow through on resolutions.

• Strong written and verbal communication skills, including the ability to communicate professionally with customers regarding outstanding balances.

• Ability to handle confidential financial and business information appropriately.

• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.

• Bilingual proficiency in Korean and English.

Preferred Qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

• Previous experience in accounting or bookkeeping, particularly in a distribution, manufacturing, or inventory-based business.

• Experience supporting month-end closing, inventory accounting, financial reporting, or budget analysis.

• Experience with QuickBooks, Acumatica, or other accounting or ERP systems.

• Familiarity with Excel PivotTables and lookup functions.

• Bilingual proficiency in Korean and English.