Manager, Distribution Materials Mgt.

Location: Commerce Place, Malden Category: Professional and Management Department: Storeroom Job Type: Temporary Union Name: Non Union Work Schedule: Day; 8‑hour shift (7:30 – 4:00 PM); 40 hours/week; Weekend, Holiday, and On‑Call requirements: Yes. Hourly Rate: $38–$60, depending on experience. Summary Manages and coordinates the day‑to‑day activities of the Storeroom, Receiving, Network Mail, and Couriers with regard to supervision of personnel, receipt of goods, storage of goods, and distribution of goods. Implements a property management and control system that interacts with the MediTech Materials Management Module. Also performs all record keeping and administrative duties, including ordering of all Storeroom supplies. Responsibilities Reviews all storeroom orders daily for accuracy before they are filled and delivered. Provides and maintains a safe, clean environment by coordinating daily maintenance and housekeeping needs. Develops, implements, and updates policies and procedures to provide guidelines for Storeroom/Laundry personnel. Submits daily, weekly, and monthly reports to the Director of Materials Management as required to document department activity and efficiency. Oversees the development and implementation of the Network Storeroom, which includes all MediTech training and problem‑solving. Directly supervises the daily activities of 4 laborer porters. Submits all divisional and department reports on a timely basis (weekly reports, monthly budget, open purchase order report, etc.). Responsible for the supervision, maintenance, and corrective action for attendance and tardiness within area of responsibility. Adheres to all Hospital rules and regulations that apply to the department, ensuring that other departmental employees follow such rules. Responsible for the supervision and overall performance of the Network mail system. Responsible for the overall monitoring of off‑site storage facilities including delivery, inventory monitoring, and disposal of inventory. Responsible for overall performance of the Network mail system, Storeroom, and storage (11 employees). Evaluates efficiency of the Storeroom to ensure that products are available in the right place at the right time. Provides and documents continuing education for Storeroom personnel to comply with JCAHO Standards. Attends programs and seminars for upgrading the Storeroom so that personnel are abreast of the latest standards of Quality regarding all aspects of their job responsibilities. Conducts monthly staff meetings to discuss problems or any new issues pending. Attends weekly Materials Management Meetings and submits report to director noting accomplishments, problems, and priorities for the upcoming week. Establishes the content and format of job descriptions for Storeroom personnel. Interviews and recommends new hires for the Storeroom. Assists new staff members in orientation to the Storeroom’s various hospital policies and procedures. Provides Right to Know and MSDS information regarding hazardous materials in the workplace to ensure compliance with OSHA Regulations. Conducts performance appraisals according to Hospital Policy for Storeroom staff. Responsible for administering disciplinary actions according to Hospital Policy. Assures that time schedules are posted and all requests for time off are submitted for administrative approval. Maintains proper attendance in accordance with Hospital Policy. Reports to work on time in accordance with Hospital Policy. Attends the following monthly meetings punctually and submits and assigns minutes or reports in a timely fashion: Support Services, Management, Product Evaluation. Accounts and controls inventory. Reviews requisitions before issuing of stock. Provides detailed instruction concerning the preparation of inventory issue slip. Provides updated pricing of goods. Accounts for all materials purchased and delivered for the Storeroom. Keeps a record of and expedites all back orders. Orders and prepares all Storeroom orders for supplies. Performs any and all related clerical duties. Coordinates the group purchasing/prime vendor program for the Storeroom and other assigned departments. Performs other related duties as assigned or directed. Provides effective communication system‑wide on recall, new item, and back‑order items. Reviews new items with the MVAT committee. Fixes and renovates each supply room at each site. Travels between sites multiple times a day (CH, EH, SH, and ambulatory sites). Manages the courier service by redirecting or placing stops, optimizing routes, and making them more efficient. Manages the copy center to ensure day‑to‑day tasks are completed and the correct approach is met for all jobs. Oversees the warehouse operation, ensuring efficiency and productivity occur daily. Minimum Qualifications Minimum of an Associate’s Degree in Business Management; Bachelor’s Degree preferred. Equivalent, relevant experience may be substituted for a degree. 3–5 years of experience. Mental Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization. Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment. #J-18808-Ljbffr Cambridge Health Alliance