Clerical Assistant III

Job Summary

This recruitment will be used to fill one (1) full-time position working 08 hours per day, 09 months per year.


Under the general supervision of the site administrator, performs complex and responsible clerical work of above average difficulty; has responsibility for an area of a site's activity, which may include directing the work of other clerical employees; and performs related duties as assigned.


SPECIAL NOTE: Some positions require fluency in a language other than English. If fluency (written and spoken) in another language is required, that position may be required to translate written materials and information to go home to non-English speaking parents or guardians, interpret for non-English speaking parents or guardians during conferences, or in phone conversations, and interact with the non-English speaking community providing translations as necessary.

Requirements / Qualifications

• Resume

Comments and Other Information

Performs complex and responsible clerical work involving the analysis of a variety of source materials, and a thorough familiarity with applicable laws, policies, and procedures in the area of assignment.
• Compiles a variety of narrative and statistical reports, devising non-routine forms to secure data, and may determine proper format for finished reports.
• Initiates and answers telephone calls, furnishing information as needed.
• Answers questions and prepares correspondence that requires searching for and abstracting technical data.
• Types letters, memorandums, bulletins, case studies, newsletters and a variety of reports from brief verbal instructions, written rough copy, dictation machine, handwritten notes, or independently composed.
• Devises procedures which may expedite efficient operation or implementation of a program, service, rule or regulation.
• Contacts parents, teachers, students, or others to collect or disseminate information; maintains specialized records and generates reports related to the records.
• Completes procedures for student enrollment and drops.
• Sets up and maintains cum records.
• Obtains, evaluates and sends official transcripts.
• Maintains permanent record cards.
• Posts data using computers, on-line terminals to the County, or by hand, to specialized records.
• Prepares lists for such uses as failure notices and graduation; maintains student attendance records, verifies absences and posts information for attendance reports.
• May receive money and issue receipts.