Accounts Receivable Specialist

Accounts Receivable Specialist

LHH Recruitment Solutions is partnering with a manufacturing company in Livermore, CA to identify an experienced Accounts Receivable Specialist for a contract to hire opportunity. We are seeking a detail-oriented accounting professional with strong expertise in cash application, business-to-business collections, account reconciliations, and dispute resolution. This role will play a key part in maintaining healthy cash flow, reducing outstanding receivables, and supporting the overall accounting function.

The ideal candidate has experience managing a high-volume AR portfolio, researching discrepancies, and partnering with customers and internal departments to resolve payment issues quickly and professionally.

Key Responsibilities

• Manage business-to-business collections activities and follow up on past-due accounts.
• Monitor aging reports and proactively contact customers regarding outstanding balances.
• Apply daily cash receipts from checks, ACH, wire transfers, lockbox payments, and credit card transactions.
• Accurately post and reconcile customer payments to customer accounts.
• Research and resolve unapplied cash, short payments, deductions, chargebacks, and disputed invoices.
• Perform account reconciliations and investigate discrepancies to ensure accurate customer balances.
• Generate and distribute customer statements and aging reports.
• Partner with Sales, Customer Service, Operations, and Accounting teams to resolve billing and payment issues.
• Maintain customer account records, payment terms, and supporting documentation.
• Assist with credit reviews, account setup documentation, and customer account maintenance.
• Prepare weekly collections updates and provide status reporting on delinquent accounts.
• Support month-end close activities, including AR reconciliations, aging analysis, and reporting.
• Process approved account adjustments and write-offs in accordance with company policies.
• Assist with audit requests by providing account documentation and support schedules.
• Identify process improvement opportunities that enhance collections effectiveness and reduce outstanding receivables.
• Maintain detailed collection notes and customer communication records.
• Support special accounting projects and provide additional AR support as needed.

Qualifications

• 2+ years of recent Accounts Receivable, Cash Application, and Collections experience.
• Experience working in a manufacturing, distribution, or product-based environment preferred.
• Strong background in account reconciliations and research of payment discrepancies.
• Experience managing a high-volume customer portfolio.
• Proficiency with ERP and accounting systems.
• Intermediate Excel skills including PivotTables, VLOOKUP/XLOOKUP, sorting, filtering, and spreadsheet analysis.
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong customer service mindset and relationship management skills.

Preferred Qualifications

• High-volume cash application experience.
• Business-to-business collections experience.
• Experience reducing aged receivables and improving collection performance.
• ERP experience such as SAP, Oracle, NetSuite, JD Edwards, Microsoft Dynamics, or similar platforms.
• Experience supporting month-end close and audit activities.

Benefits

LHH offers medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an Employee Assistance Program (EAP), commuter benefits, and a 401(k) plan. Benefit offerings available for our associates include paid leave in accordance with applicable state and local laws, including sick leave, holiday pay, and where applicable, vacation benefits. Eligibility requirements apply.

Pay Details: $27.56 to $30.47 per hour.