Administrative Assistant - Facilities

Facilities Administrative Assistant

Fincantieri Marine Group is hiring for a Facilities Administrative Assistant in the Facilities Department at our Sturgeon Bay, WI location.

Fincantieri Marine Group (FMG) is a subsidiary of Fincantieri S.p.A. with a mission to build, repair, and sustain maritime vessels that proudly supply, service, and defend our nation and the world. Fincantieri offers rewarding careers to more than 20,000 employees across 4 continents within 20 shipyards. We are a world leader and shipbuilder of choice, constantly evolving to meet global megatrends in tourism, energy, and defense through innovative and competitive maritime solutions.

Position Summary

The Facilities Administrative Assistant supports daily operations within a large, heavy manufacturing shipyard environment. This role provides administrative, clerical, and coordination support to facilities, production, and maintenance teams across a 63-acre waterfront facility. The position plays a key role in ensuring efficient communication, documentation control, and coordination between internal departments, vendors, and shipyard personnel. Domestic travel may be required.

Essential Functions

• Perform general administrative duties including filing, document control, data entry, and correspondence
• Prepare, edit, and format reports, memos, work instructions, and technical documents
• Maintain electronic and physical records, including master file systems and facility documentation
• Manage incoming communications (calls, emails, requests) and route appropriately
• Coordinate maintenance requests and facility-related service needs across shipyard operations
• Track and distribute work orders, drawings, and technical information to internal teams and vendors
• Ensure compliance with company policies, safety standards, and environmental regulations
• Support production and facilities teams by preparing documentation for bids, invoices, and project tracking
• Other duties as assigned

Required Skills

• Must have strong Microsoft Office Suite computer skills
• Must have strong organizational, time management, written and verbal communication skills
• Must have ability to maintain confidentiality and a professional demeanor
• Must adhere to ISO and OSHA policies established by FMG and have high values for safety awareness

Education and Experience

• High School Diploma, or equivalent combination of education, training, and experience
• 2 Years of administrative experience required

Competencies

Fincantieri's core competencies reflect our values and key behavioral expectations for all employees:

• Open Mindset: Identify and solve problems, embrace change, and seek continuous learning
• Strategic Leadership: Build trust, unity, and accountability while working toward shared goals
• Accomplishment: Take ownership, deliver results, and ensure customer satisfaction
• Social Connection: Collaborate, communicate, and value diversity and inclusion

Physical Demands and Work Environment

While performing job duties, the employee is frequently required to sit and occasionally stand or walk; use hands and arms to grasp, reach and type; stoop or kneel; and speak or hear. The employee may occasionally lift and/or move up to 15 pounds. The position is primarily performed in a quiet, climate-controlled environment with minimal exposure to moving equipment, elements, or risk of injury. When entering the shipyard, there may be exposure to moving equipment, elements, or risk of injury.

Posting Disclaimer

This job description provides a summary of the work environment, knowledge, skill, ability, and physical demands required to successfully perform the essential functions of this position and is not intended to be an exhaustive list of responsibilities. Other duties may apply. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EEO Statement

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.