Federal HR Specialist

Title: Federal HR Specialist
Location: Philadelphia, PA 19112
Schedule: Full-time, onsite Monday-Friday
Salary: $80,000-$100,000 annually, commensurate with experience

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Federal HR Specialist to join our team and provide onsite support to the Naval Surface Warfare Center Philadelphia Division (NSWCPD) Human Resources Division in Philadelphia.

In this role, you will support federal human resources programs involving labor and employee relations, staffing and classification, workforce development, human resources information systems, and student outreach and recruitment. The work combines technical federal HR knowledge with data analysis, program coordination, written communication, and customer service.

This position is a strong fit for an experienced human resources professional who understands federal HR operations, exercises sound judgment, and can manage sensitive assignments in a structured Department of Defense environment.

Applications will be reviewed as they are received. Apply today!

RESPONSIBILITIES
Federal Human Resources Support

• Research and review federal human resources laws, regulations, policies, rules, and procedures
• Provide informational and technical support to employees, supervisors, managers, and HR personnel
• Compile supporting data and document the methodology used for HR analyses and recommendations
• Prepare reports, briefs, correspondence, forms, presentations, and other HR program materials
• Draft local instructions, standard operating procedures, policies, and process documentation
• Support HR process-improvement initiatives, special projects, and cross-functional working groups
• Track HR program activities, milestones, metrics, and outstanding actions
• Prepare and maintain recurring program and contract-status reports
• Coordinate meetings, capture action items, and maintain supporting documentation
• Gather, organize, maintain, and file official HR program records
• Review documents for completeness, consistency, and compliance with applicable requirements
• Protect personnel information and other sensitive Government records

Labor & Employee Relations

• Research employee-relations and labor-relations requirements and prepare supporting analyses
• Assist with disciplinary, performance-management, leave, telework, benefits, and wellness programs
• Draft disciplinary correspondence, investigatory reports, policies, procedures, and management guidance
• Support administrative investigations and prepare reports summarizing findings
• Assist managers and employees with performance-management program requirements
• Maintain performance appraisals, telework agreements, case files, and related program records
• Track program participation, compliance requirements, deadlines, and performance metrics
• Support the Voluntary Leave Transfer Program and maintain protected medical documentation
• Assist with workers' compensation claims, records, reporting, and Department of Labor coordination
• Support retirement activities, health fairs, blood drives, benefit events, and employee programs
• Help prepare Labor and Employee Relations programs for Command inspections

Staffing & Classification

• Assist with federal recruitment, staffing, placement, and workforce-planning activities
• Support job analyses and the development or revision of position descriptions
• Assist with determining appropriate classification factors, grade levels, and compensation structures
• Research organizational structures and recommend approaches that support efficiency and career development
• Enter Requests for Personnel Actions into the Defense Civilian Personnel Data System
• Route personnel actions to the appropriate HR Specialist and update internal tracking systems
• Track recruitment and personnel-action activity through completion
• Review staffing documentation and identify missing, inconsistent, or inaccurate information

Workforce Development

• Support the design, development, coordination, and delivery of workforce training programs
• Assist with organizational training-needs assessments and workforce-development planning
• Analyze employee development plans, workforce trends, customer needs, and organizational priorities
• Monitor mandatory training requirements and report delinquent or incomplete training
• Coordinate instructors, classrooms, course materials, registration lists, and training logistics
• Maintain training records, course catalogs, registration systems, and attendance information
• Review training programs and recommend improvements to content, delivery methods, and learning materials
• Develop or update facilitator guides, student guides, presentations, and course resources
• Support onboarding programs before, during, and after scheduled orientation sessions
• Review and process training invoices and continued-service documentation
• Assist with Government-led, leadership, acquisition, and cybersecurity training programs
• Ensure recorded training materials comply with applicable accessibility requirements

Human Resources Information Systems & Analytics

• Support the maintenance, operation, and improvement of federal human resources information systems
• Enter, update, validate, extract, and analyze HR data across multiple Government systems
• Develop reports, graphics, dashboards, and workforce metrics for management review
• Analyze workforce trends and forecast future human-capital requirements
• Conduct HR studies involving data collection, interviews, modeling, testing, and performance measurements
• Identify data-quality, process, system, and reporting improvement opportunities
• Assist with testing system changes and documenting results
• Help manage system access levels and user roles based on authorized business needs
• Support the confidentiality, integrity, and availability of personnel systems and HR data
• Conduct or support risk assessments involving HR information systems
• Train employees and HR personnel on system procedures, processes, and functionality
• Protect Personally Identifiable Information and respond appropriately to personnel-data requests

Student Outreach & Recruitment

• Support student, entry-level, and professional recruitment programs
• Coordinate career-fair registrations, recruitment events, university communications, and interview activities
• Track candidates, students, recruitment schedules, and program participation
• Assist with purchase requests, invitational travel orders, recruitment materials, and event logistics
• Set up recruitment activities in designated talent-management portals
• Support event preparation, onsite execution, and breakdown
• Assist recruiters and HR Advisors with applicant and recruitment documentation
• Track recruitment and student-outreach budgets
• Enter and route personnel actions and maintain internal recruitment tracking systems

HR Systems & Office Technology

• Use Microsoft Office applications to create reports, correspondence, presentations, tables, and graphics
• Perform data entry and generate reports through federal HR, payroll, staffing, training, and workforce systems
• Use systems such as DCPDS, USA Staffing, USAJOBS, TWMS, DCPS, HRLink, EDW, E-Verify, and comparable tools
• Use SharePoint and internal HR tools to maintain program information and support collaboration
• Scan, copy, summarize, review, analyze, and organize HR documents and records
• Provide basic audiovisual and communication support for meetings, training, and HR events

REQUIRED BACKGROUND

• Minimum of five years of experience providing human resources services
• Experience in at least one of the following federal HR functional areas:

• Labor and Employee Relations
• Staffing and Classification
• Workforce Development
• Human Resources Information Systems
• Student Outreach and Recruitment

• Knowledge of federal human resources regulations, policies, and practices
• Knowledge of Title 5 of the United States Code and related federal HR authorities
• Experience researching and interpreting HR laws, regulations, policies, rules, or procedures
• Experience preparing HR reports, recommendations, correspondence, policies, or procedures
• Experience collecting, reviewing, analyzing, and reporting HR or workforce data
• Ability to communicate technical HR information clearly to employees, supervisors, and managers
• Experience maintaining official, confidential, or sensitive personnel records
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Ability to learn and work within multiple Government information systems
• Ability to organize complex assignments involving multiple stakeholders and deadlines
• Ability to work independently and collaboratively in a professional HR environment
• Ability to exercise discretion when handling Personally Identifiable Information and sensitive matters

EDUCATION

• High school diploma or equivalent required
• Associate's or bachelor's degree in human resources, business administration, public administration, organizational development, or a related field preferred
• Federal HR, employee relations, staffing, classification, training, analytics, or project-management certifications preferred

LOCATION

• 1601 Langley Avenue, Philadelphia, PA 19112

TRAVEL

• Travel may be required

WORK HOURS

• Full-time, 40 hours per week, Monday - Friday

TELEWORK

• Telework is not authorized

TRAVEL

• May be required

CLEARANCE

• Must be a U.S. Citizen and complete required background investigation, fingerprinting, badging, and security processes

CLIENT

• U.S. Navy

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility - Exempt

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.