Case Manager

Salary: $42,767.00 - $44,500.00 Annually
Location : Youngstown, Ohio
Job Type: Professional Administrative
Job Number: 202600275
Division: Student Affairs
Department: Dean of Students
Opening Date: 09/28/2026
Bargaining Unit Status: Association of Professional Administrative Staff (APAS)
Salary Grade: E4
Full-time Equivalency: 1.0


Summary of Position
This non-clinical position assists students who are experiencing crisis or distress that impacts their social, personal, and/or academic stability. Triages reports and works with the dean of students and other staff to connect high-risk students to appropriate care/support. Assists with the management of individuals identified as "penguins of concern" including those who threaten or attempt to cause harm to themselves, and/or experience a significant disruption to their academics due to psychiatric, behavioral, mental-health, or physical issues (including sexual assault and intimate partner violence), and/or behave in a manner that may be worrisome to others and disruptive to the YSU community. Provides training in and experience with culturally relevant topics.

Position Information
Essential Functions and Responsibilities: Serves as a case manager for high-risk students, specifically those from marginalized populations, and those dealing with extenuating circumstances. Triages initial "penguin of concern" reports and other referrals. Creates and maintains cases through the database system.
Provides one-on-one case management services for students in need, including those with complex medical, mental health, substance use, or personal concerns.
Monitors caseload progress, follow ups regularly, and maintains timely and accurate case documentation/notes in accordance with university policy and applicable privacy laws (FERPA, HIPAA).

Assesses caseload progress, follows up regularly, and maintains timely and accurate case documentation/notes in accordance with university policy and applicable privacy laws (FERPA, HIPAA).

Coordinates non-clinical care for students needing ongoing support, campus, and community referral, and/or assistance with coordination of care following hospitalization and/or other unique circumstances.
Supports students in processes related to medical withdrawals, hospitalizations, return-to-campus planning, or post-surgery.
Serves as a member of the YSU CARE (Concern-Assessment-Referral- Education) Team as assigned.
Provides training in and experience with culturally relevant topics.
Conducts crisis response and triage support in collaboration with other student support offices.

Collaborates with other campus offices and resources. Maintains a network of current resources available on campus and in the community; refers as appropriate.
Assesses student needs, develops individualized action plans, and connects students to appropriate campus and community resources.

Maintains strong referral network and stays informed of community resources for substance use treatment, mental health services, financial support, and emergency assistance.

Retains ongoing case statistics to assist with Co-Curricular Assessment Reporting, Divisional Annual Report, and other analytic/data requests.
Organizes and implements appropriate and timely programming to address current issues/concerns on campus as assigned.
Assists with marketing, promotion, and fundraising of the office as assigned. Assists with programming, outreach, and training initiatives related to student well-being, substance use prevention, and resource awareness.
Contributes to the development of best practices for case management.
Represents the office of the dean of students at the campus, local, regional, and national level.
Participates in departmental training and meetings including orientations, penguin preview days.

Other Functions and Responsibilities: Assists with training new hires.
Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor.
Equipment Operated: Computer and all other standard office equipment.
Work Schedule: Typically, Monday through Friday.
Primary Location: Youngstown
Supervision Exercised: Supervision is exercised over student employees.
Reports to: Assistant Dean of Students, Community Standards and Student Conduct

Qualifications and Competencies
Required Certifications, Training, and/or Licensures: None.
Sponsorship and/or Work Authorization Status: This position is not eligible for sponsorship.
Knowledge, Skills, and Abilities:
Knowledge of: relevant state and federal laws including FERPA, HIPAA, ADA, and Title IX; social justice issues and concerns; issues common to college students, specifically difficult and sensitive circumstances.
Skill in: organization, documentation and communication.
Ability to: provide case management services to students whose disruption to academic progress is caused by a broader range of circumstances;work effectively withstudent populations and across functional teams.
(*) Developed after employment.
Minimum Qualifications: At least a bachelor's degree plus two years of experience in higher education, or an equivalent related field; OR at least an associate degree plus four years of experience in higher education or an equivalent related field; OR a high school diploma/GED with at least six years of experience in higher education or an equivalent related field. Demonstrated knowledge of crisis response, case management, or another related field.
Preferred Qualifications: Practical up-to-date knowledgeof Maxient (or similar) and Banner software. Demonstrated understanding of confidentiality practices, crisis intervention, and resource coordination. Strong interpersonal, communication, and organizational skills. Ability to work effectively with varies student populations, student athletes or similar and across functional teams. Clinical case management experience in higher education, healthcare, social services, non-profit or drug/alcohol counseling. Experience working with individuals dealing with substance use or in recovery. Certification or credentialing as a Drug & Alcohol Counselor (CADC, LADC, or similar). Experience working with individuals with food/housing insecurity. Experience with trauma-informed care and motivational interviewing.
Physical Requirements: In accordance with the U.S. Department of Labor physical demands strength ratings, this position will perform sedentary work.
Sedentary: Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as Sedentary when walking and standing are required only occasionally, and all other Sedentary criteria are met.
At Youngstown State University we are committed to a comprehensive employee benefit program that helps our employees live healthy, feel secure, and maintain a work/life balance. YSU offers two options for medical plans, optional dental and vision insurance and life insurance. These plans are reviewed annually to maintain competitiveness while being cost effective. In addition, YSU offers tuition remission, 403(b) and 457 retirement planning options, as well as state pension programs and optional voluntary life insurance benefits.
Medical Mutual of Ohio Medical plans
Dental Benefits
Vision Benefits
Group Life Insurance (University Sponsored and Voluntary)
Group Long Term Disability (University Sponsored and Voluntary)
Flexible Spending Account
Health Savings Account
Tuition remission
Employee Assistance Program
Wellness Initiatives
Sick Leave
Vacation Accrual
Paid Holidays
State Retirement Programs
403b and 457b Voluntary Retirement Options
01


Do you have at least a bachelor's degree plus two years of experience in higher education, or an equivalent related field; OR at least an associate degree plus four years of experience in higher education or an equivalent related field; OR a high school diploma/GED with at least six years of experience in higher education or an equivalent related field?

• Yes
• No

02


Do you have demonstrated knowledge of crisis response, case management, or another related field?

• Yes
• No

03


What is the highest level of education that you have attained?

• Did not complete high school.
• High school diploma/GED or equivalent
• Some college
• Associate's degree
• Bachelor's degree
• Master's degree
• Doctoral degree
• Post doctoral degree
• Juris doctor degree

04


Please provide the number of years of related and/or equivalent experience that you have.
05


Please describe your related experience, including information describing how you meet the minimum qualifications for this position.
Required Question