Payroll Manager

Primarily Remote | Alameda County, CA | $150K–$160K Base Salary The Opportunity We are partnering with a large, established healthcare organization that is looking to add an experienced Payroll Manager to its team. This is an excellent opportunity for someone who wants the stability and resources of a large healthcare organization while still having the flexibility of a primarily remote schedule. The Payroll Manager will have significant ownership and visibility, overseeing payroll operations across multiple entities while also playing an important role in timekeeping, workforce management, systems optimization, compliance, and process improvement. The position is remote day-to-day, with in-person leadership meetings approximately twice per month in Alameda County. Please note: Only candidates who currently reside in California will be considered for this opportunity. Why This Opportunity Stands Out Primarily remote with approximately 2 onsite leadership meetings per month High-visibility role with meaningful ownership and the opportunity to make an impact Partner closely with HR, Finance, Operations, leadership, and shared services Broad responsibilities beyond simply processing payroll Opportunity to lead and improve payroll, timekeeping, scheduling, and workforce management processes Significant exposure to systems implementation, automation, reporting, and process improvement Work within a large, complex, multi-location environment Opportunity to become a key payroll and workforce management resource within the organization What You’ll Be Doing Manage full-cycle, end-to-end payroll for affiliated entities, including preparation, validation, processing, reconciliation, and timely distribution Ensure accurate processing of regular pay, overtime, differentials, bonuses, PTO, on-call pay, deductions, garnishments, and adjustments Review, reconcile, and validate payroll data prior to final processing Research and resolve payroll discrepancies, employee concerns, tax issues, and payroll inquiries Ensure compliance with applicable federal, state, and local payroll and wage and hour requirements Oversee timekeeping operations, ensuring employee time records are accurately reviewed, validated, and approved Identify, investigate, and resolve timekeeping exceptions Manage employee scheduling systems and support workforce management operations Serve as a subject matter expert for payroll, timekeeping, and scheduling systems Lead system implementations, testing, training, upgrades, integrations, and optimization Identify opportunities for automation, standardization, and process improvement Support payroll, 401(k), workers’ compensation audits, reporting requirements, and year-end activities Develop reporting and workforce metrics to support leadership decision-making Partner closely with HR, Finance, Operations, leadership, and shared services teams These responsibilities are based on the original position description while keeping the employer's identity confidential. What We’re Looking For 5+ years of progressive payroll and workforce management experience Strong full-cycle payroll experience, including processing, reconciliation, compliance, and regulatory reporting Strong knowledge of California wage and hour laws, payroll regulations, and tax compliance requirements Experience working within a complex, multi-location organization Healthcare or medical group payroll experience strongly preferred Experience with Workday and ADP preferred Experience with timekeeping, scheduling, and workforce management systems Experience implementing or improving payroll, timekeeping, or scheduling systems is a plus Strong analytical, organizational, and problem-solving skills High level of accuracy and attention to detail Ability to independently manage multiple priorities and strict payroll deadlines Strong communication skills with the ability to partner effectively across departments and levels of leadership Bachelor’s degree in Business Administration, Human Resources, Finance, Healthcare Administration, or a related field, or equivalent relevant management experience CPP or similar payroll certification preferred Location & Work Arrangement Alameda County, California This is a primarily remote position with approximately two in-person leadership meetings per month in Alameda County. Candidates may live anywhere within California; however, they must be able to attend the required onsite meetings in Alameda County. Only candidates who currently reside in California will be considered. Compensation The anticipated base salary range for this position is $150,000–$160,000 annually. Actual compensation within this range will be determined based on relevant experience, skills, qualifications, and other job-related factors. Interested? If you’re an experienced payroll professional who enjoys owning payroll operations, improving processes, working with systems, and partnering across a complex organization, we’d love to connect. Apply directly or reach out for a confidential conversation to learn more. Please include a copy of your resume in PDF format when applying. #J-18808-Ljbffr Propel Recruitment LLC