House Manager & Family Assistant (with Meal Prep Support)

Job Title: House Manager & Family Assistant (with Meal Prep Support) Location: Newton, MA 02468 Employment Type: Part-time, 20-25 hours per week, with potential to grow over time Schedule: Monday, Wednesday, and Friday; flexible afternoon hours. Some tasks such as calendar management and vendor calls may be completed remotely. Compensation: 35-40/hour via W-2 Start Date: ASAP Requirements Maintain a smoke-free environment. Must be authorized to work in the United States. Reliable transportation and a valid driver's license; mileage reimbursement provided for work-related errands. CPR and First Aid certified, or willingness to obtain certification. Ability to navigate multiple flights of stairs throughout the day. Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations. About Our Family We are a warm, social family of four looking for a dependable, thoughtful, and proactive Household Manager & Family Assistant to help bring more ease, organization, and consistency to our daily lives. With two active children, demanding professional schedules, and plenty of moving parts throughout the week, we are looking for someone who can confidently support both the practical needs of our home and the rhythms of family life. We’re looking for someone who can bring structure to the many moving pieces behind the scenes. We have a full time nanny who will wind down over the next few years - childcare is not a part of the role now but we’re hoping it will become a part of it in the future. What we need is someone to take ownership of the systems, logistics, and details that keep everything on track. This person will become an important organizational hub for the family - anticipating needs, creating order, and ensuring that nothing falls through the cracks. Growth Over Time: Over the next one to two years as our kids both enter school, we expect this role to grow into five days a week, about 30-35 hours with additional childcare responsibilities. Childcare is not part of the role at the start; it's a path for how the role could develop. Afternoons: School pickup and engagement through dinner, roughly 3-6pm on weekdays, with dinner made in that window Handle kids laundry: Taking it over from our nanny Date nights: Occasional evening babysitting Weekends away: Occasionally caring for the kids over a weekend while we travel Who You Are / What We're Looking For You’re a self-starter who doesn’t need to be told what to do twice, but you also know how to take direction and execute on someone else’s vision. You’re highly detail-oriented, proactive, and resourceful, with a natural instinct for noticing what needs to be done before being asked. You’re able to juggle multiple priorities, and bring a calm, capable, can-do energy when plans shift. Most importantly, you take pride in following through and genuinely enjoy creating order and making things run smoothly. You're also warm, sociable, and comfortable being a consistent presence in a home where the family is often around. You communicate clearly and confidently, whether coordinating with vendors, managing a calendar, or prepping a family dinner. You're tech-savvy and comfortable managing schedules, lists, and communication through tools like Google Calendar and Gmail. We’re also looking to expand the role to include childcare responsibilities over time and a genuine interest in child engagement is a plus. Key Responsibilities Household Organization & Maintenance Build and implement household systems that create structure, consistency, and ease throughout the home Proactively manage recurring household maintenance and upkeep, including, smoke detectors, humidifiers, air purifiers, and other routine needs. Coordinate donations and ongoing decluttering and organization. Provide care for special and/or delicate household items as needed, including furniture, coffee maker, robot vacuums, washing machine, and water filters. Manage outdoor spaces including weekly clean of front and back porches Meal Planning and Prep Establish and maintain a weekly meal-planning system aligned with the family’s schedule and preferences. Prepare family style dinners 3 times per week in larger batches designed to cover weeknights and weekends Coordinate grocery shopping and food deliveries across multiple sources, including Instacart, and Amazon account, and ensure groceries are received and put away Keep the kitchen stocked with ingredients and staples needed for planned meals Provide kitchen clean-up following meal-prep Laundry & Linens Wash, fold, and organize adult laundry and towels; adhere to specific care instructions for delicate garments. Assist with ironing and steaming of designated items. Maintain a tidy and well-stocked laundry area Vehicle Upkeep Arrange mobile or driveway car wash service for family vehicles on a monthly basis Coordinate fueling, cleaning, and routine maintenance scheduling Administrative & Calendar Support Maintain and optimize household calendar systems, including the family’s Google Calendar. Ensure schedules, commitments, appointments, activities, and logistics are accurately captured and easy to manage. Provide proactive reminders regarding upcoming events, appointments, deadlines, and schedule changes to prevent scheduling conflicts. Coordinate appointments and activities, including school, camp, extracurricular registration, and medical/dental appointments. Identify opportunities for family travel and weekend getaways utilizing the calendar system; support travel arrangements including packing lists and travel prep. Lead event and holiday planning by developing and managing guest lists, invitations, RSVPs, and vendor coordination; procure gifts, food, and other items as needed. Vendor Oversight Serve as the primary point of contact for vendors, contractors, and service providers at the home. Research and coordinate maintenance needs, including obtaining quotes, scheduling service, tracking completion, and maintaining records. Coordinate with the existing maintenance team during scheduled visits and follow up on outstanding items. Oversee seasonal preparation of outdoor spaces, including furniture, entertaining areas, and seasonal transitions. Conduct weekly walkthroughs to identify and address repair or maintenance needs, and sourcing appropriate vendors needed Inventory and Errands Own household supply management, including maintaining inventory, anticipating needs, and keeping pantry and household essentials consistently stocked. Coordinate grocery shopping and deliveries, returns, dry cleaning, gift purchases, and other household errands. Handle incoming mail and packages, including box breakdown #J-18808-Ljbffr Sage Haus