HR Coordinator

Title: Human Resources Coordinator

Reports to: Director of Human Resources

Department: Human Resources (203)

Location: 5350 Machado Road, Culver City, CA 90230

FLSA Status: Non-Exempt

Compensation: $21.00 - $26.00 /hr

Program Hours: Monday – Friday, 8:30 AM to 5:00 PM

Supervisory Responsibility: None

Position Summary

Perform a variety of time-sensitive, skilled administrative and clerical duties directly related to human resources Records Management, Benefits and Talent Acquisition. Ensure that workplace needs are being met. Support the department in fostering positive employee engagement.

Essential Duties and Responsibilities

• Coordinate and schedule various employee trainings (i.e., First Aid, CPR, etc.) Notify staff and their supervisors when attendance is required. Utilize tracking system to document assigned and completed trainings. Navigate Learning Management System (LMS) to assign required annual trainings and other trainings as assigned.

• In collaboration with HR Generalists, process Personnel Action Requests (PARs) as needed. Complete the e-forms and route for signatures. Ensure all paperwork related to the personnel action is submitted to the appropriate department(s) in a timely manner. Conduct follow up as needed. 

• Assist in maintaining accurate HR data, compile and prepare HR reports, invoices, etc. for submission to various funders, government entities, program leaders, vendors, including VETS report, Affirmative Action, etc.

• Assist in planning and conducting New Employee Orientation to foster positive attitude toward company goals. Create badges for new employees and replace badges as needed.

• Assist in the creation and presentation of HR trainings as appropriate and directed by the Director of Human Resources.

• Respond to internal and external HR related inquiries or requests and resolve issues in a timely and professional manner.

• In collaboration with Job Coach and Consumer’s Supervisor, provide direction to consumer trainee(s). Prepare work in advance and explain tasks in a manner that is clear to the consumer.

• Track staff medical (TB Test, Physical, etc.), license, and other compliance items on Expiration Reminder system and correspond with staff and supervisors as necessary to update records. Audit system as necessary.

• Assist with various projects including Open Enrollment, annual trainings, mailings, and special projects. Additional audits as required, related to data entry, employee files, tracking systems, etc. and other processes to support the HR team.

• Provide routine paperwork including but not limited to unemployment claims, employment verification inquiries and other correspondence following ECF guidelines to Insperity PEO for processing.

Other Duties

• Comply with ECF’s Injury and Illness Prevention Program. Ensure safe use and operation of tools and/or equipment.
• Comply with ECF policies and procedures, including mandated reporting requirements.
• Regular and reliable attendance.
• Perform other duties as assigned.

Qualifications

  Education/Licenses/Certifications: High School diploma required; Bachelor’s degree preferred.

Experience: Three years as an HR Assistant or Admin Assistant preferred. Strong coordination experience in gathering staffing and program data for reports and other data collection. Very strong computer skills required (knowledge of Microsoft Office Suite).

Knowledge/Abilities/Skills:

• Full understanding of human resources principles, practices, and procedures.
• Exposure to Labor Law and employment equity regulations.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality and handle sensitive matters and interactions with others in a positive, professional manner using tact, diplomacy, and discretion.
• Highly organized with the ability to work on multiple projects/tasks simultaneously.
• Take initiative and follow up/follow through in a timely manner to meet deadlines.
• Proficient in Microsoft Office programs and HRIS systems.
• Excellent communication skills, including grammar and punctuation.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.

Requirements

• Driving is an essential function of this position. Proof of valid California driver’s license, reliable transportation, evidence of state-mandated car insurance, and insurable driving record are required. While driving for work, should a need arise, the employee’s insurance is deemed primary and ECF’s coverage is secondary.
• Driving Disclaimer- Employees driving for company business must maintain a clean record and operate vehicles safely and responsibly. Company vehicles will be monitored and activity recorded. Violations of the driving policy may result in disciplinary action, including suspension of driving privileges, reassignment, or termination.
• Provide evidence of a negative TB test initially and every three years thereafter.

Work Environment

Work site is located in a building shared with a school for students (grades K–12 th ) who have varying degrees of learning, behavioral, emotional, and developmental disabilities. Employee may encounter students who are in crisis, exhibiting emotional/psychological distress, or behaving in an aggressive manner. Environment may include frequent interruptions, loud noise, odors, varying indoor temperature, and drafts. May encounter inclement weather when traveling for ECF business.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. 

• Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites.
• Ability to lift and carry materials weighing up to 15 pounds.
• Ability to read printed materials and a computer screen.
• Ability to communicate in person and over the telephone.
• Occasionally required to travel to various sites within Los Angeles County.

Equal Opportunity Employer

Exceptional Children’s Foundation is an equal opportunity employer. We are on a mission to support independence, belonging and community. We strive to build a culture that is safe, respectful, fair, and supportive for all employees. We are proud to employ people of all backgrounds who possess the talent, energy, and focus to accelerate our vision forward .

At-Will Statement

Employment with Exceptional Children’s Foundation, aka ECF is at-will employment which means that ECF or the employee may terminate the employment relationship at any time, with or without cause, and with or without advance notice. ECF holds the right to modify the terms of employment, including but not limited to, job descriptions, duties, schedules, compensation, work locations, procedures, guidelines, practices or employee benefit programs with or without advance notice. I acknowledge and understand that the at-will nature of my employment relationship with ECF can only be changed by an express written agreement signed by the President/CEO of ECF and me.